Executive Assistant

1 day ago

Southern Manila District, Philippines DOXA Talent Full time

Role Summary Our client is seeking an Executive Assistant who will play a critical support role for their CEO. The ideal candidate is a self-starter with excellent communication and organizational skills, capable of making informed decisions on behalf of the CEO. This role involves managing schedules, writing emails, reviewing notes, making recommendations, and assisting with marketing tasks such as content review and social media posts. The EA will also stay on top of leads, review tickets, and break down information into consumable chunks to help the CEO move forward efficiently. Work Schedule 8:00 AM – 5:00 PM Mountain Daylight Time (10:00 PM – 7:00 AM Philippine Standard Time), follows Philippine holidays Position Type Full Time Work Arrangement Remote Essential Functions Manage the CEO's schedule, including organizing and scheduling meetings using Outlook Write and respond to emails on behalf of the CEO Coordinate with various departments to accomplish tasks as directed by the CEO Provide reminders and updates about upcoming appointments Make company announcements at the direction of the CEO Assist with marketing tasks, including content review and social media posts Plan and book travel, including flights, accommodations, and transportation, as well as creating detailed itineraries Organize company events, meetings, and conferences, including logistics, scheduling, and coordination with attendees Assist with the creation of content for presentations, reports, and other business materials Assist with the onboarding of new employees, including setting up accounts, provide necessary information, and ensure a smooth transition Manage the CRM and ticketing systems, update customer information, and ensure follow-ups and communications are timely and effective Organize and maintain digital files, ensuring that important documents are easily accessible and up to date Handle communications with vendors, negotiating contracts, and ensuring vendor services are delivered as agreed Compile and analyze data to create reports that provide insights into business performance; this can include sales reports, marketing metrics, and other key performance indicators Oversee and coordinate various projects, ensure deadlines are met, and keep track of project milestones; this includes updating project management tools and communicating with team members to ensure progress Perform other duties as assigned Participate in company projects, meetings, and objectives Qualifications High School Diploma or equivalent is required Customer-service-oriented with a problem-solving attitude Experience creating intermediate-complexity Microsoft Word and Excel Documents preferred Excellent written and verbal communications skills Proven time management and scheduling abilities Job Details Seniority level: Entry level Employment type: Full-time Job function: Administrative Industries: Outsourcing and Offshoring Consulting #J-18808-Ljbffr

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