Bid Specialist

About the Company We are a Philippine-based Company. We import and distribute medical and diagnostic solutions to Hospitals and Laboratories in the Country. About the Role The Bidding Associate is responsible for assisting in the preparation and submission of bids, tenders, and proposals in response to customer requests, including Request for Proposals (RFPs), Invitations to Tender (ITTs), and other solicitation documents. The Bidding Associate supports the bidding team by gathering required documentation, compiling pricing information, ensuring compliance with client specifications, and ensuring the timely submission of proposals. This position works closely with various departments, including sales, legal, finance, and operations, to ensure bids are competitive, accurate, and aligned with company capabilities and strategies. Responsibilities Bid Preparation Support: Assist in the preparation of bids, tenders, and proposals by gathering required technical, financial, and legal documents from internal departments. Cost Estimation and Pricing Support: Work with the sales, finance, and operations teams to gather cost estimates and ensure pricing is accurate and competitive. Compliance and Quality Control: Review bids and proposals for compliance with client instructions, regulatory requirements, and company standards. Document Management and Record-Keeping: Maintain and organize bid documents, including past proposals, templates, and reference materials, for easy access and future use. Internal Coordination and Communication: Collaborate with internal departments (e.g., legal, finance, operations, and product teams) to gather necessary information and ensure timely bid preparation. Bid Submission: Assist with the final review and submission of bids, ensuring that all documents are submitted by the deadline and in the required format. Coordinate with the logistics team to arrange for the delivery of hard-copy bids or proposals when required. Post-Bid Support: Maintain records of submitted bids, tracking outcomes, and providing follow-up assistance as needed. Support the team in preparing responses to client clarifications or requests for additional information post-submission. Continuous Improvement: Contribute to the continuous improvement of the bidding process by identifying efficiencies and suggesting improvements to document templates, workflows, and coordination methods. Stay updated on industry trends, best practices, and bid management tools to enhance the effectiveness and competitiveness of bids. Qualifications Bachelor’s degree in a related field 1-3 years of relevant experience in a related field or industry Required Skills Communication Skills: ability to interact professionally with customers, team members, and supervisors. Organizational Skills: manage time, prioritize tasks, and keep work organized. Computer Proficiency: basic to advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), email systems, and internet research. Problem-Solving: A fundamental skill for addressing challenges or issues that arise on the job, especially in customer service, support, or technical roles. Customer Service Skills: strong customer service skills including managing complaints, addressing queries, and maintaining a positive company image. Attention to Detail: Ensuring that tasks are completed accurately. Adaptability and Flexibility: ability to adjust to changing priorities, new tasks, and evolving work environments is important, especially in dynamic workplaces. Preferred Skills Experience with bid management software or tools. Knowledge of industry-specific regulations and standards. Pay range and compensation package Details regarding the pay range or salary will be provided during the interview process. Equal Opportunity Statement We are committed to diversity and inclusivity in our hiring practices and encourage applications from all qualified individuals. #J-18808-Ljbffr