Document Control Custodian

3 weeks ago

Cagayan Valley Philippines Buscojobs Full time

Job Description

The Administrative Support will assist with BIR compliance, banking, and office admin tasks while ensuring accurate records, document management, and smooth daily operations.

Key Responsibilities:

  • Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.
  • Handle basic bookkeeping tasks for proper recording of financial transactions.
  • Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.
  • Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.
  • Coordinate with bank officers to update and maintain required bank documents and account compliance.
  • Monitor and maintain accurate records of all banking activities.
  • Ensure proper filing, organization, and safekeeping of critical business documents.
  • Maintain a reliable document tracking system for easy access and audit readiness.
  • Uphold confidentiality and integrity of sensitive company records.
  • File and organize receipts and payment records for accounting and audit purposes.
  • Monitor and maintain inventory of office supplies; ensure timely replenishment.
  • Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
  • Submit purchase requests and coordinate procurement for office requirements.
  • Provide logistical and administrative support during internal and external activities.

Qualifications:

  • Must be a graduate of any Bachelor's Degree.
  • At least has OJT / Internship experience during academic years (finance, accounting, admin, or related functions preferred).
  • Proficient in the use of Microsoft Office (Word, Excel, PowerPoint).
  • Strong interpersonal and communication skills.
  • Detail-oriented, organized, and able to handle sensitive information with confidentiality.
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