AP & Payroll Officer - AU Client

Overview

Role: Accounts Payable and Payroll Officer

Location: Hybrid- Pampanga Site

To take ownership and successfully process all accounts payable functions across the head office and our five facilities, and be flexible in taking on additional ad-hoc duties as required.

As a Payroll Officer, you will be responsible for administering the end-to-end payroll function, including ensuring accurate and timely payments to employees and complying with relevant tax and employment laws. This includes processing pay, calculating deductions, handling superannuation, managing leave entitlements, processing payroll journals and preparing reports.

Accounts Payable related duties

• Ensure all invoices are correctly entered into the Accounts Payable Automation System (TRAILD)
• Manual upload of invoices to the Accounts Payable Automation system as and when required
• VET invoices in the system for being real invoices and flag any invoices with the Finance Manager that may not be Bonafide
• Liaise with the facility managers to approve the invoices on time
• Ensuring proper coding of the invoices
• Follow up on invoice approval Weekly
• Uploading approved invoices from TRAILD to the Accounting System (Epicor) regularly
• Payment preparation and processing (Credit Card and EFT)
• Preparing the bank file for the EFT payment run in the Accounting System
• Sending remittance advices
• Update the Monday work management dashboard as and when due
• Responding to management’s queries
• Responding to the supplier’s payment queries
• Supplier statement reconciliation
• Petty cash reconciliation
• Updating the fixed asset Invoice folder and the fixed assets import file monthly
• Management and filing of vendor invoices
• Prepare explanations for expenditure variances with trends and budgets for the monthly management reports

Payroll-related Duties

• Process and maintain the fortnightly end-to-end payroll function within the required time frame
• Export and Import employee roster data between the rostering system (Emplive) and the Payroll Processing system (Attache’) fortnightly
• Submission of PAYG to ATO via the One Touch payroll system
• Process and lodge superannuation payments, payroll tax, and other payments monthly
• Perform payroll administration and maintain employee records, including setting up new starters, terminations and calculating termination payments, pay increases and backpays
• Monitor and process paid parental leave payments and comply with legislative requirements
• Process payroll payment file (EFT)
• Attend to regular queries from employees and managers regarding payroll-related issues
• Monthly preparation of Payroll Journal and leave accrual Journal
• Producing ad hoc reports as per requirements

Data update and Admin duties

• Updated fee data in the residents' fee table in the accounting system (Epicor) and the Monday management board based on the data/information provided from time to time
• Process the resident charges in the accounting system based on the information provided from time to time
• Any other Ad-hoc admin support as and when required

Formal Qualifications Required

• Diploma or Degree in Accounting or a related discipline
• 2 + years’ experience in Australian accounts payable & payroll function

Essential Knowledge and Competencies Required

• Clear understanding of and personal commitment to the Values of the company
• Self-starter with good organisational and time management skills
• Strong team player with the ability to be flexible to work across finance functions
• High level of attention to detail and accuracy
• Excellent communication skills, both verbal and written
• Should have experience in payroll processing for AU employees
• Must be willing to work in a hybrid set-up in Angeles, Pampanga office

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