Administrative Assistant

3 weeks ago

Metro Manila Philippines Buscojobs Full time

Administrative Assistant – Multiple Listings (Alabang / Makati / Pasig / Ayala Alabang / Ortigas / Cebu)

Posted today

Job Description (combined overview):

Administrative Assistants provide essential support to office operations, manage schedules, handle correspondence, maintain records, and assist various departments. Roles may include data entry, document management, travel arrangements, event coordination, basic bookkeeping, and customer/client support. Some listings emphasize IT or finance-related duties, HR-related processes, payroll, or compliance-related tasks. All positions require strong organizational skills, attention to detail, ability to multi-task, and proficiency with office software (primarily MS Office).

Responsibilities
  • Prepare and edit documents, reports, and presentations; maintain filing systems and data accuracy.
  • Handle confidential information appropriately and manage sensitive documents.
  • Manage calendars, schedule meetings, coordinate appointments, and handle correspondence.
  • Assist with IT/project or operations support, including data entry and reporting where applicable.
  • Coordinate travel, meetings, events, and accommodations; prepare materials and minutes as needed.
  • Support HR and payroll-related tasks where required (e.g., timekeeping, benefits, PRFs, onboarding).
  • Monitor office supplies, facilities, and vendor relationships; ensure an organized office environment.
  • Respond to inquiries from clients, visitors, or staff; provide information and assistance as needed.
  • Handle basic bookkeeping tasks and invoicing where relevant.
  • Maintain digital and physical filing systems and assist with reporting to department heads.
Qualifications
  • Bachelor’s degree or equivalent in a relevant field (e.g., Office Administration, Management, Finance, IT, or related).
  • 1 year (or more) of administrative experience preferred; fresh graduates may apply where stated.
  • Excellent written and verbal communication skills.
  • Strong organizational, multitasking, and problem-solving abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with CRM or data reporting is a plus.
  • Ability to work under pressure, maintain confidentiality, and collaborate with multiple departments.
  • Willingness to work onsite as required by the listing, and to travel if necessary.
Benefits / Perks
  • Competitive salary and benefits package
  • Health insurance, paid training, and opportunities for promotion
  • Company events and a collaborative work environment
  • On-site parking where applicable

Location and hours vary by listing. Some positions are Full-time with midshift/graveyard shifts (UK/US time zones) or remote work arrangements, as stated in each listing.

How to Apply (typical):

Submit your application with the subject line format specified by the employer (e.g., “FULL NAME – POSITION APPLYING FOR ”). Include a resume and any required documents. For inquiries, contact the HR department as listed in the job posting.

Note

This description consolidates multiple Administrative Assistant postings and preserves the general scope of responsibilities and qualifications common to these roles. Specific duties, requirements, location, schedule, and benefits vary per listing.

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