Executive Assistant

2 weeks ago

Taguig, Philippines Ubiquity Global Services, Inc. Full time

Overview The Executive Assistant will provide executive-level support to the Chief Operating Officer (COO). The primary responsibilities of this role are to maintain the COO’s schedule, coordinate with internal and external stakeholders, provide logistical and travel support, and work on operations-related projects. The incumbent will report directly to the COO and will be based in Manila. Responsibilities Maintain an accurate and detailed calendar for the COO, manage incoming scheduling requests, rescheduling meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts Track the COO’s tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments Organize internal and external meetings for the COO Manage all travel scheduling and arrangements Track and reconcile monthly credit card statements and complete and submit expense reports in a timely manner Ensure consistent and efficient interaction with other executive assistants across the organization; demonstrate poise and tact under pressure, and handle matters with sound judgement and confidentiality Take notes and summarize action items in meetings Provide special project leadership and support as needed Conduct preliminary research on a variety of topics; draft materials as needed Perform any other relevant duties as assigned Qualifications Bachelor’s degree preferred with a minimum of 7+ years of experience in an executive-level support role Detail-oriented, organized with proven ability to successfully multitask Strong verbal and written business English communication skills Outstanding interpersonal skills and a preference for collaboration Ability to work in a fast-paced and sometimes unpredictable environment; works well under pressure and tight deadlines Ability to consistently apply good judgment and make good decisions Ability to maintain confidentiality and discretion at all times Proven analytical and problem-solving abilities Organized with a proven ability to juggle multiple projects at once Experience managing complex event logistics Experience with domestic and international business travel arrangements, coordinating meetings and tracking credit card and other expenses Proficient in MS Office Flexible and resourceful approach Independent problem solver Applicants must be willing to work in the office supporting US daytime working hours #J-18808-Ljbffr

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