Administrative Specialist/Assistant

2 weeks ago


Pasig, Philippines Home Mavericks Inc. Full time

Overview

Job Summary: The Administrative Assistant provides support to managers and employees, assists in daily office needs, and performs general administrative activities to ensure efficient operation of the office. This role involves handling a wide range of administrative and executive support tasks with confidentiality and professionalism.

Responsibilities
  • Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
  • Organize and schedule appointments and meetings.
  • Maintain and update filing systems, contact lists, and office records.
  • Prepare and edit correspondence, reports, and presentations.
  • Order office supplies and research new deals and suppliers.
  • Assist in the preparation of regularly scheduled reports.
  • Book travel arrangements and accommodations when needed.
  • Greet and assist visitors and ensure a positive experience.
  • Support administrative and clerical procedures such as filing, scanning, copying, and faxing.
  • Provide general support to visitors and act as the point of contact for internal and external clients.
  • Handle sensitive information in a confidential manner.
  • Support in organizing company events or conferences.
  • Coordinate with internal departments to ensure smooth office operations.
  • Maintain and update records and databases with personnel, financial and other data.
  • Liaise with local government units (LGUs) and other regulatory agencies for permit applications, renewals, and compliance requirements.
  • Monitor deadlines and ensure timely submission of required documentation.
  • Maintain an organized tracking system for all permits, licenses, and compliance documents.
  • Assist in procurement and supply management for office needs.
Qualifications
  • Bachelor’s degree in Business Administration or related field preferred.
  • Proven experience as an administrative assistant, office admin assistant, or relevant role.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Strong written and verbal communication skills.
  • Excellent time management skills and ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Strong organizational skills with the ability to multitask.
Preferred Skills
  • Familiarity with office management systems and procedures.
  • Experience in handling office equipment (e.g., printers, scanners).
  • Discretion and confidentiality.
  • Basic accounting or HR knowledge is a plus.

Send your resume to: ****

Location: 2nd Floor Cromagen Building, Kapitolyo Pasig. (walk-in)

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