Executive Assistant To Ceo

3 weeks ago

Pampanga Philippines Genteel Home Furniture Atelier Full time

Overview

Job Title: Executive Assistant to the CEO - External

The Executive Assistant – External acts as the strategic extension of the CEO, managing external communications, events, and public-facing initiatives. This high-impact role supports the CEO’s visibility, effectiveness, and brand representation by coordinating public relations, overseeing partnerships, evaluating project performance, and facilitating executive engagements. The ideal candidate is a polished communicator, relationship-builder, and organized professional capable of representing the CEO across diverse platforms.

Key Responsibilities
  • Handle and respond to external communications, emails, and public statements on behalf of the CEO
  • Manage the CEO’s calendar, including meetings, events, and external commitments
  • Represent the CEO during public functions, events, and corporate meetings
  • Plan, organize, and execute exhibits, pop-ups, launches, and brand activations
  • Evaluate project deliverables and compile performance reports, particularly for incentive assessments
  • Propose strategic event concepts and initiate collaborative opportunities
  • Maintain professional relationships with partners, sponsors, and stakeholders
  • Document and lead discussions in internal management meetings (ManComm/LeadComm)
  • Serve as a publicist for the CEO, maintaining alignment with Genteel Home’s brand voice
Key Competencies
  • Exceptional verbal and written communication
  • High level of discretion and emotional intelligence
  • Strong organizational and time management skills
  • Public relations and brand management acumen
  • Strategic and proactive problem-solving approach
  • Ability to multitask and work independently
  • Professional grooming, poise, and self-presentation
Key Result Areas
  • Timely coordination of CEO’s external schedule and affairs
  • Effective execution of brand-aligned events and activations
  • Comprehensive performance evaluations of project teams
  • Innovative event proposals and partnership opportunities
  • Enhanced brand representation and CEO visibility
Key Performance Indicators
  • Email/Inquiries: 95% responded to within 24 hours
  • Scheduling: 100% of meetings/events prepared at least 1 day prior
  • Brand Consistency: 100% alignment with brand voice
  • Event Delivery: 100% on-time and per checklist
  • Event Feedback: 90% average rating
  • Event Proposals: Minimum of 3 strategic ideas per quarter
  • Reporting: 100% submission within 5 days post-project
  • Evaluation Impact: 90% usefulness rating from CEO or team leads
  • Partner Retention: 90% of partners remain engaged quarterly
  • New Collaborations: Minimum 2 secured per quarter
  • Minutes of Meetings: 100% submitted within 24 hours
  • Strategic Contributions: At least 1 key initiative per month
  • Professional Presentation: 100% compliance during public events
Working Days and Hours

Monday to Thursday 8:30 AM - 7:30 PM

Friday 8:30 AM - 5:30 PM

Saturday and Sunday Rest Days

Qualifications
  • Bachelor’s degree in Communications, Marketing, Public Relations, Business Administration, or related field
  • Minimum 3 years of experience in executive support, PR, or strategic communications
  • Demonstrated expertise in event planning, external affairs, or client-facing roles
  • Excellent written and verbal communication skills
  • Proficiency in office productivity tools and project tracking systems
Required Documents
  1. Resume/Biodata
  2. NBI Clearance
  3. Police Clearance
  4. Barangay Clearance
  5. Employment Certificate
  6. Other Clearances
  7. Transcript of Records
  8. Seminars/Training Certificates
  9. Application Form (Optional)
  10. NSO / PSA - Birth Certificate
  11. NBI No.
  12. TIN No.
  13. SSS No.
  14. PAG-IBIG No.
  15. PhilHealth No.
  16. Marriage Certificate
  17. Birth Certificate of Family Members
  18. Medical Certificate
  19. Lab Test Results
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