Senior Executive Assistant

4 weeks ago

Cabuyao, Philippines Bamboo Works Full time

We’re helping a high-performing CEO in the tech and AI sector find an experienced Executive Assistant to bring structure, clarity, and efficiency to daily operations. You’ll manage communication, tools, and scheduling while gradually expanding into AI-related projects and process documentation. This role is ideal for a self-sufficient, proactive professional who anticipates needs, takes initiative, and executes with precision — not someone who waits for instructions. Part-Time: 10–15 hours/week (2–3 hours/day, mornings – Perth time), will grow from there Schedule: Morning hours, Perth time (with flexibility)Location: Fully Remote (PH-based candidates preferred)Engagement: Independent ContractorStart Date: ASAPMonthly Starting Rate: $ 320-$400 (based on a 10-hour workweek, depending on level of experience) Key Responsibilities Phase 1 – Core Operations Manage emails, LinkedIn communication, SharePoint, and calendar scheduling. Act as an appointment setter — schedule, confirm, and follow up on meetings. Prepare and summarize meeting notes and action items. Organize leads and contacts in GoHighLevel (and later, HubSpot). Structure documents and workflows using Microsoft tools and Notion. Document SOPs via Loom videos. Support payment and expense systems such as Continia and Pleo (invoices, reimbursements, payments). Send weekly reports via email and log progress updates in Notion. Assist with LinkedIn activity — scheduling posts, monitoring engagement, and following up with new connections. Phase 2 – Expansion & Development Structure input and knowledge to feed into the CEO’s AI clone (summaries, FAQs, process documentation). Conduct research and prepare concise reports or proposals. Coordinate calls, meetings, and events across multiple time zones. Requirements Proven experience as an Executive Assistant supporting senior executives or founders (at least 5+ years) Prior experience as an appointment setter or in calendar-heavy coordination roles. Proficiency with GoHighLevel, HubSpot, Microsoft Office Suite, Notion, and Loom . Experience handling payment systems (Continia, Pleo, or similar). Familiarity with password managers (NordPass, 1Password, etc.). Strong understanding of data security and confidentiality best practices. Highly organized, detail-oriented, proactive, and communicative. Fluent in English (willingness to learn basic Dutch later on). Interest in AI tools and process documentation is an advantage. What You’ll Gain Work directly with a fast-moving CEO who values excellence and autonomy. Build efficient systems and processes from the ground up. Contribute to cutting-edge AI projects . Enjoy the freedom to take full ownership without micromanagement. Recruitment Process Initial Interview Client Interview Task Assessment / Simulation Offer & Onboarding #J-18808-Ljbffr

  • Senior Executive Assistant

    3 weeks ago

    Cabuyao, Philippines Persona Full time

    Senior Executive Assistant (Work From Home) Join to apply for the Senior Executive Assistant (Work From Home) role at Persona Persona is the company top startups use to hire people from all around the world. Our vision is a future where each person can find the best role for them and companies can discover the world’s best talent. Founded by two Stanford...

  • Senior ECommerce Executive Assistant

    4 weeks ago

    Cabuyao, Philippines Nordic Sculpt Full time

    Customer Success Manager | Social Media Brand Ambassador | Community Moderator Is This You? Do you love being the go-to problem-solver—turning a COO’s ideas into clear, actionable plans that actually get done? Are you confident balancing fast-moving e-commerce tasks with executive-level logistics like calendars, travel, and big-picture coordination? Do...

  • Executive Assistant

    3 weeks ago

    Cabuyao, Philippines BruntWork Full time

    Job Role Summary / Overview A dynamic restaurant group operating three successful locations while actively expanding through franchising. They’re embarking on an exciting digital transformation journey, moving from traditional analog operations to cutting‑edge AI‑powered systems and modern processes. You’ll be the operational backbone supporting a...

  • Executive Assistant/ Virtual Assistant

    2 weeks ago

    Cabuyao, Philippines MicroSourcing Full time

    Discover your 100% YOU with MicroSourcing! Position: Executive Assistant / Virtual Assistant Location: SM CDO Downtown, Cagayan de Oro Work setup & shift: Work From Home | Day Shift Why join MicroSourcing? You’ll Have Competitive Rewards: Enjoy above‑market compensation, healthcare coverage on day one (plus one or more dependents), paid time off with...

  • Executive Assistant

    3 weeks ago

    Cabuyao, Philippines Atlas Assistants Full time

    Executive Assistant Extraordinaire: Transform Chaos into Success at Atlas Assistants Atlas Assistants is a community of growth and excellence dedicated to empowering entrepreneurs and executive assistants to reach their fullest potential. Our mission To alleviate the operational burdens our clients face, allowing them to focus on strategic growth and...

  • executive secretary

    3 days ago

    Cabuyao, Calabarzon, Philippines FSA-TECHNOLOGY INC. Full time ₱900,000 - ₱1,200,000 per year

    · Bachelor's degree in Business Administration, Office Management, or a related field.· years of experience as an Executive Secretary, Administrative Assistant, or similar secretarial or administrative support role, supporting senior executives.· Proficiency in office management software (e.g., Microsoft Office Suite, Google Workspace).· Excellent...

  • 44206603409 - Executive Assistant 3

    2 weeks ago

    Cabuyao, Philippines Activate Talent Full time

    Position: Executive Assistant Location: LatAm Only (Remote) Employment Type: Full Time Role Overview We are seeking a proactive, detail-oriented Executive Assistant (EA) to support the CEO and leadership team in driving marketing campaigns, keeping operations streamlined, and ensuring projects move forward with clarity and speed. Key Responsibilities Support...

  • Executive Assistant

    16 minutes ago

    Cabuyao, Philippines Renfay Projects Full time

    Executive Assistant - Secretary Remotely to Australia Building Company Specialising in Remedial Projects We are a dynamic and growing construction company specialising in remedial projects. We’re seeking a highly organised, energetic, and resourceful Executive Assistant- Secretary to join our team. If you thrive in a fast-paced environment, enjoy variety...

  • Executive & Personal AssistantMuk - 45875642726

    2 weeks ago

    Cabuyao, Philippines Somewhere Full time

    Location: Somewhere Manila, National Capital Region, Philippines (Remote) Position: Executive & Personal Assistant Work Hours (Client): 11:00 AM - 7:00 PM Eastern Time (with some flexibility) Pay Range: $1,000 - $1,500 USD/month (varies based on skill set and experience level) Type of Contract: Independent Contractor Company/Client Overview We’re looking...

  • Business Executive Assistant

    4 weeks ago

    Cabuyao, Philippines Magic Full time

    Department: Support & Leadership Location: Philippines Compensation: $6.00 / hour About the Client A U.S.-based technology company that provides secure, compliant benefits administration solutions to employers. They help organizations manage eligibility, enrollment, billing oversight, and COBRA administration through nimble, scalable SaaS platforms. The...