Senior ECommerce Executive Assistant

4 weeks ago

Cabuyao, Philippines Nordic Sculpt Full time

Customer Success Manager | Social Media Brand Ambassador | Community Moderator Is This You? Do you love being the go-to problem-solver—turning a COO’s ideas into clear, actionable plans that actually get done? Are you confident balancing fast-moving e-commerce tasks with executive-level logistics like calendars, travel, and big-picture coordination? Do you love building systems in Notion/ClickUp/Airtable that make teams faster and more reliable? Can you source new products, partners, and vendors, then keep follow-through tight? Are you proactive, discreet, and excellent at written communication in a remote, fast-moving team? About Nordic Sculpt Nordic Sculpt is one of the world’s fastest-growing beauty-tech companies, founded in Scandinavia in December 2023. We create science-backed body care solutions designed to deliver clinic-level results at home—without the high costs or hassle. In a short time, we’ve expanded to 40+ countries, building a community of thousands who trust us for results they can both see and feel. Our growth is fueled by innovation, integrity, and an uncompromising commitment to customer satisfaction. Our vision: redefine body-care technology and become the most trusted global brand in beauty-tech. Role Summary You will operate as the COO’s senior partner—overseeing e-commerce operations, building and maintaining execution systems (Notion/ClickUp/Airtable), sourcing products and partners, assisting with community building, and handling C‑Suite logistics (calendar, travel, property coordination). Success means on‑time deliverables, frictionless executive operations, clean documentation, and reliable follow‑through across projects. Responsibilities Oversee day‑to‑day e‑commerce ops (Shopify admin, coordination with CS/Ops/Finance) — to keep the engine running smoothly. Build and maintain systems in Notion/ClickUp/Airtable — so workflows are fast, trackable, and scalable. Source new products, partners, and vendors and manage outreach pipelines — to unlock growth opportunities. Support community building (light content coordination, posting calendars, partner follow‑ups) — to strengthen brand presence. Own C‑Suite logistics (calendar, travel, houses/planes, key admin) — to protect executive focus and time. Track deliverables and deadlines across teams — to ensure on‑time outcomes and reduce bottlenecks. Create concise briefs and recaps — so decisions and next steps are always clear. Qualifications Must‑Haves Demonstrated experience as an Executive Assistant / Ops EA in a fast‑paced environment Strong e‑commerce knowledge and hands‑on Shopify experience Proven ability to build systems in ClickUp and Notion (Airtable a plus) Excellent written communication, discretion, and stakeholder management High ownership, impeccable organization, and proactive problem‑solving Nice‑to‑Haves Slack mastery and cross‑time‑zone coordination Light analytics/reporting (dashboards, saved views) On‑time delivery rate: ≥ 95% of assigned milestones hit System adoption: Key workflows documented; teams actively using them Executive time protection: Calendar conflicts minimized; prep packs delivered on time Sourcing pipeline: Qualified leads/vendors added weekly; follow‑ups on schedule What We Offer Competitive salary and performance‑based bonuses Courses and training Remote role A supportive, fast‑growing company culture Salary note: Starting at $8 (final offer based on experience and location) We’re excited to see why you're the perfect fit for this role. #J-18808-Ljbffr

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