44206603409 - Executive Assistant 3

1 week ago

Cabuyao, Philippines Activate Talent Full time

Position: Executive Assistant

Location: LatAm Only (Remote)

Employment Type: Full Time

Role Overview

We are seeking a proactive, detail-oriented Executive Assistant (EA) to support the CEO and leadership team in driving marketing campaigns, keeping operations streamlined, and ensuring projects move forward with clarity and speed.

Key Responsibilities
  • Support execution of high-visibility marketing campaigns (e.g., GMA/TV shows) by coordinating with fulfillment, marketing, and external reps.
  • Organize and maintain company resources across Google Drive, Notion, and shared systems to ensure easy access and cleanliness.
  • Follow the CEO on all key email threads: draft responses, manage follow-ups, and proactively ensure communication is clear and timely.
  • Assist in project management: track deliverables, ensure deadlines are met, and simplify complex workflows.
  • Prepare concise updates, reports, and summaries to keep leadership aligned and informed.
  • Coordinate with vendors, agencies, and internal team members to keep initiatives on track.
  • Identify inefficiencies in processes and propose improvements to enhance productivity.
Qualifications
  • Proven experience as an Executive Assistant, Operations Coordinator, or similar role in a fast-paced environment.
  • Exceptional organizational skills with the ability to manage multiple priorities and maintain clean systems.
  • Strong written and verbal communication skills, with the ability to draft professional correspondence.
  • Proficiency with productivity tools such as Google Workspace, Notion, Slack, and project management platforms.
  • High level of discretion, integrity, and professionalism when handling sensitive information.
  • Proactive problem-solver who anticipates needs and takes initiative without being asked.
  • Comfortable working in a startup-like, high-growth environment where adaptability is key.
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