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44206603409 - Executive Assistant 3
4 weeks ago
Position: Executive Assistant
Location: LatAm Only (Remote)
Employment Type: Full Time
Role OverviewWe are seeking a proactive, detail-oriented Executive Assistant (EA) to support the CEO and leadership team in driving marketing campaigns, keeping operations streamlined, and ensuring projects move forward with clarity and speed.
Key Responsibilities- Support execution of high-visibility marketing campaigns (e.g., GMA/TV shows) by coordinating with fulfillment, marketing, and external reps.
- Organize and maintain company resources across Google Drive, Notion, and shared systems to ensure easy access and cleanliness.
- Follow the CEO on all key email threads: draft responses, manage follow-ups, and proactively ensure communication is clear and timely.
- Assist in project management: track deliverables, ensure deadlines are met, and simplify complex workflows.
- Prepare concise updates, reports, and summaries to keep leadership aligned and informed.
- Coordinate with vendors, agencies, and internal team members to keep initiatives on track.
- Identify inefficiencies in processes and propose improvements to enhance productivity.
- Proven experience as an Executive Assistant, Operations Coordinator, or similar role in a fast-paced environment.
- Exceptional organizational skills with the ability to manage multiple priorities and maintain clean systems.
- Strong written and verbal communication skills, with the ability to draft professional correspondence.
- Proficiency with productivity tools such as Google Workspace, Notion, Slack, and project management platforms.
- High level of discretion, integrity, and professionalism when handling sensitive information.
- Proactive problem-solver who anticipates needs and takes initiative without being asked.
- Comfortable working in a startup-like, high-growth environment where adaptability is key.
