Procurement Operations Specialist

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About Avid

Avid makes technology and collaborative tools so creators can entertain, inform, educate and enlighten the world. Our customers are the visionaries behind the most inspiring feature films, television programs, news broadcasts, televised sporting events, music recording and live concerts.

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Job Summary

We are seeking a Procurement Operations Specialist to join our Indirect Procurement team as an individual contributor with a focus on managing vendor records and purchasing individual hardware and software. Additional responsibilities may arise as described below.

This role is responsible for ensuring the accuracy and integrity of our vendor data in NetSuite and for managing individual hardware and software purchases using a purchasing card (“P-Card”) and / or purchase orders (“PO”). This person will be entrusted with stakeholder management and will be held accountable for achieving clear, agreed-upon goals.

WHAT YOU WILL DO:

Vendor Management:

• Serve as the primary owner for creating & maintaining vendor records in NetSuite or a comparable system
• Manage all aspects of vendor master data, such as verification of contact details, banking information, and tax identification numbers
• Collaborate with internal business partners and conduct external outreach to vendors to ensure all information is accurate
• Oversee vendor onboarding and offboarding
• Identify rationalization opportunities based on (in)activity, (sub)optimized spend categorization, etc.

Purchasing:

• Manage the full lifecycle of hardware and software purchases, from request to fulfillment and confirmation of whether to renew as applicable
• Reconciliation of P-Card transactions
• Process and manage POs in NetSuite or a comparable system, ensuring all purchases align with current policies and processes
• Periodic support for other Indirect Spend, including stakeholder engagement, documentation gathering, RFX administration, and analyzing and negotiating opportunity costs

Accountability, Collaboration, and Reporting:

• Take ownership of performance goals and deliver on key metrics related to data accuracy, purchasing efficiency, and operational compliance
• Identify and implement opportunities for process improvements
• Partner effectively with internal and external stakeholders such as Finance, IT, Legal, vendors, etc. to manage shared workflows and generally represent our team professionally
• Reporting and subsequent presenting whether planned or ad hoc, primarily for above scope

WHAT YOU CAN DELIVER:

Minimum Requirements:

• Bachelor’s degree in Business Administration, Finance, Supply Chain Management, or a related field; equivalent work experience may be considered in lieu of a formal degree
• Minimum of five (5) years of professional experience, with at least two (2) years of experience in procurement, purchasing, or sourcing

Preferred Skills, Experience, Capabilities:

• Proven success in an operations capacity, with a strong appreciation for dynamic business processes and a focus on outcomes over output
• Minimum of five (5) years of professional experience, with at least two (2) years of experience in procurement, purchasing, or sourcing
• Demonstrable expertise with data configuration and analysis, and advanced Microsoft Excel skills – e.g. leveraging formulas, pivot tables, etc.
• Proficiency with Microsoft Office Suite in addition to like reference above
• Prior experience in buying software and hardware is a plus

Aside from the minimum requirements and preferred qualifications above, the successful candidate shall possess the following behavioral traits and technical skills:

• Results Orientation: Ability to take ownership of performance goals and deliver on key metrics related to data accuracy, purchasing efficiency, and operational compliance
• Analytical Thinking: Ability to identify and implement opportunities for process improvements
• Stakeholder Management: Ability to partner effectively with internal and external stakeholders such as Finance, IT, Legal, vendors, etc. to manage shared workflows and generally represent our team professionally

WHAT YOU SHOULD LOOK FORWARD TO:

• Join a global team and experience a dynamic, collaborative work environment that fosters innovation and growth
• Remote work model offering flexibility to balance work and life
• Access to development programs with strong support and mentoring to help you grow and advance within the company
• Attractive benefits package including health & life insurance, referral rewards, and generous leave policies to ensure a healthy work-life balance

Avid is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.