Virtual Admin Assistant

3 weeks ago

Muntinlupa, Philippines Teamified Full time

Overview

Teamified works with top enterprises and digital native businesses in Australia helping them build their remote teams in India, Philippines and Sri Lanka. We pride ourselves on hiring great teams to work on exciting game changing technology. Teamified currently has 200+ engineers, testers, product managers etc. working across 20+ partners. We focus on uplifting the way organisations build and manage their remote teams through great working relationships, trust, integrity, culture and hiring processes. We strive to deliver the best outcomes for our customers, our partners and our people.

Client Summary

Our client is Australia's leading publication covering technology, innovation policy, and the future of industry. We are passionate about fostering informed discussion and decision-making through high-quality journalism, events, and strategic communications.

Role

We\'re seeking a proactive, detail-oriented Virtual Admin Assistant to support our client. This role spans CRM and data management, marketing administration, reporting, and operations support. It\'s ideal for someone with strong business acumen, tech-savviness, and the ability to collaborate with a wide range of stakeholders.

Responsibilities

CRM, CMS & Data Management

  • Maintain and clean CRM records (remove bounces/duplicates, enrich contact details)
  • Build targeted marketing and stakeholder lists to support campaign activity
  • Manage and update CMS content (including manual processes as needed)
  • Collate and sort data from platforms such as Harvest, ASX announcements, and grant hubs
  • Organise and clean SharePoint folders and editorial image libraries

Reporting & Finance Support

  • Track and follow up on overdue Stripe subscription invoices
  • Set up and maintain Harvest projects; generate basic reports on usage
  • Support monthly reporting activities for retainer clients
  • Assist in data analysis for sponsored content and advertising reports

Content & Marketing Admin

  • Post approved content across social media platforms
  • Coordinate transcription of interviews and podcasts
  • Manage podcast uploads (Podbean, WordPress), and archive audio files to SharePoint

People & Operations

  • Provide diary management support to senior executives
  • Coordinate onboarding/offboarding for new and departing staff
Requirements

Experience & Skills

  • Previous experience in an administrative, operations, or marketing support role
  • Comfortable using tools like CRM platforms, CMS (e.g. WordPress), Harvest, Stripe, SharePoint, and social scheduling tools
  • Strong data handling skills - able to clean, sort, and interpret information

Attributes

  • Proactive and highly organised with a sharp eye for detail
  • Professional communication skills, including when working with senior stakeholders
  • Sound judgement and ability to manage sensitive information
  • Reliable, responsive, and flexible to meet evolving business needs
Benefits
  • 13th Month Pay
  • HMO
  • Leave Benefits

If you possess the required skills and are eager to contribute to our team\'s success, we encourage you to apply for this exciting opportunity. Apply now

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