Admin and Facilities Specialist

1 week ago

Makati, Philippines Epicurean Partners Exchange Inc. Full time

The HR Specialist - Admin is responsible for providing assistance and support to the HR Admin and Facilities Section for daily administrative and HR duties. Responsibilities Office Supplies Manage and monitor request of office supplies per department. Implement office property custodianship and prepare employee supplies requirements for onboarding and other requirements for workspace planning. ID Processing and MM Card Company ID processing. MM tracking and coordination. Office Administration Assist in the general office upkeep and safety. Assist in supervising the tasks and monitor drivers, utility personnel, security guards, and messengers in their daily routine schedules. Prepare and process billings. Assist in handling matters concerning office space maintenance and repairs. Process employee company car repair and maintenance (PMS), registrations, and insurance concerns. Coordinates for building and parking requirements. Coordinates and dissemination of memorandum and circulars from the building admin office. Coordination with government agencies for compliance requirements such as the Bureau of Fire. Provide admin, staffing, and logistics support to company events. Prepare payments for rental, utilities, and other monthly billings. Coordinate for HR courier requirements. Perform other duties as assigned. Records Management Provides assistance in the filing and safekeeping of HR documents such as but not limited to 201 files and ensures completeness of such files. Employee Safety and Welfare Assist in Employee Welfare and Safety program implementation. Store Requirements Coordinates with service providers, vendors, and contractors all matters concerning CCTV reviewing and extracting foorages as needed. Prepare and monitor uniform inventory requisitions, issuances, and report requirements. Coordinate manpower request of stores such as cleaners, maintenance, and security guards. Pest control coordination HR Duties Assist in HR activities as assigned. Qualifications Degree in Engineering, Business Administration, or Human Resources Management courses is required. With one year of work experience in a similar Admin role. Experience in F&B, or retail industry. Proficient in Microsoft Office. #J-18808-Ljbffr

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