E-Commerce Administrative Assistant
3 weeks ago
Job Description
Responsibilities:
- Provide day-to-day administrative tasks support to the E-Commerce Head, as well as the rest of the department, on need basis
- Assist in scheduling meetings and coordinating schedules of the E-Commerce Department
- Assist in preparation and processing of expense liquidation of E-commerce Head
- Prepare Payment Request Memo (PRM) of various E-commerce suppliers
- Create and monitor PAW internal orders thru E-PAW
- Coordinate and follow-up payment status of various suppliers in compliance with standard payment cycle
- Process and follow-up ITARF\'s, AARC, AACE and other IT related request for E-commerce Department
- Handle SAP transactions / Goods Receipt for E-commerce Department
- Ensure availability of supplies as needed by the department during meetings
- Create a physical and digital data/information repository – store, keep and manage all relevant files and information of the department, and ensure easy searchability
- Handle file management, safekeep files, records and other documents aligned with Records Retention System Requirements
- Monitor filing of E-commerce department\'s vacation/sick/emergency leaves
- Coordinate clean-up and housekeeping activities to maintain orderliness and cleanliness
Qualifications:
- Bachelor\'s degree in Business Administration, or a related field.
- At least 1-2 years relevant experience.
- Strong organizational skills with high attention to detail.
- Proficiency in MS Office applications.
- Ability to work independently and manage multiple tasks effectively.
- Strong communication and collaboration skills.
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