Administrative Specialist/Assistant

4 weeks ago

Mandaluyong, Philippines Adspot Inc. Full time

On-site - Mandaluyong 1-3 Yrs Exp Bachelor Full-time

Job Description
  • Financial Record Management: Accurately record and maintain the company's day-to-day financial transactions in our accounting
  • Accounts Payable and Receivable: Manage and process invoices, expense reports, and payment transactions. Monitor accounts receivable and follow up on outstanding payments.
  • Bank Reconciliations: Perform regular reconciliations of all bank and credit card statements to ensure accuracy.
  • Financial Reporting: Assist in the preparation of monthly, quarterly, and annual financial reports, such as the income statement, balance sheet, and cash flow statement.
  • Compliance: Ensure all financial practices and records comply with Philippine financial regulations and standards.
  • Process Improvement: Identify and recommend improvements to our bookkeeping processes and internal controls.
  • Determine the appropriate/correct journal entry in recording transaction in the books of accounts;
  • Monitor and ensure that all prepayments and accruals are recorded accurately;
  • Prepares weekly/monthly/quarterly and annual financial reports required by management - With supervision;
  • Assisting auditor in conducting year end audit, fact checks and resolving discrepancies;
  • Handling communications with vendors either by phone, e-mail, or in person;
  • Assists in client billing preparation;
  • Prepares check and cash voucher, and other schedules required for check and cash disbursement;
  • Prepare BIR tax computation, tax return and BIR supporting schedules;
  • Assist in payroll preparation and make sure that all payroll concerns are well coordinated with the HR and Accounting department;
  • Perform basic office tasks, such as filing, data entry, answering phones, processing e-mail, and etc.
  • Maintain a database of soft and hard copy of accounting documents;
  • Bachelor's Degree in Accounting or business-related courses
  • With knowledge and relevant experience in accounting, audit and taxation
  • Is proficient in QuickBooks, yet comfortable working with manual accounting system
  • Attentive to spotting errors/fraud to detect/prevent this cases
  • Will effectively work under pressure
  • Works efficiently and accurately with minimal supervision
  • Must be professional with strong ethical code
  • With up-to-date knowledge in Philippine government compliance
  • With up-to-date knowledge in accounting procedure and processes
  • At least 2-3 years of related experience in general accounting and taxation
  • Can communicate well in English and Filipino
  • With strong organizational skills
  • Adept in written and verbal communication
  • With excellent interpersonal skills
Government Mandated Benefits

Birthday Leave, Maternity & Paternity Leave, Sick Leave, Solo Parent Leave, Vacation Leave

Working Location

If the position requires you to work overseas, please be vigilant and beware of fraud.

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  • withholds your ID,
  • requires you to provide a guarantee or collects property,

Adspot Inc

HR Officer Adspot Inc.

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