Virtual Executive Assistant

3 weeks ago

Iloilo City, Philippines Buscojobs Full time

Job Description

Permanent

We’re looking for a reliable and detail-oriented Virtual Assistant (VA) to support daily administrative and sales-related tasks. You’ll triage inbound enquiries, maintain CRM records, assist with follow-ups, and provide general sales and admin support. This role is ideal for someone with a background in virtual assistance, customer service, or admin support, particularly within a BPO or professional services environment.

Responsibilities
  • Inbound Sales Support: Triage and manage inbound enquiries via email, web, and phone; assign or escalate as needed.
  • CRM & Data Management: Update and maintain CRM/database hygiene, ensuring accurate notes and timely data entry.
  • Admin & Calendar Support: Assist with scheduling meetings, follow-ups, and maintaining calendars.
  • Quoting & Admin Prep: Help prepare basic quotes, proposals, or admin documents for review.
  • Follow-ups: Send follow-up emails/SMS and maintain communication trackers.
  • Routine Reporting: Support creation and maintenance of weekly/monthly sales and admin reports.
  • Campaign Overflow: Assist during busy campaign periods with admin overflow or ad-hoc consultant tasks.
Requirements / Qualifications
  • 1–2 years of experience in a Virtual Assistant, Admin, or Customer Support role.
  • Background in BPO or professional services is a strong plus.
  • Excellent written and spoken English communication skills.
  • Strong attention to detail and organizational skills; ability to follow processes.
  • Confident using Microsoft 365 (Outlook, Excel, Word, Teams).
  • Comfortable working in CRMs or database tools and learning new systems quickly.
  • Reliable internet connection and home working setup.
  • Available to work with overlap during Australian business hours (Sydney time).
Benefits
  • Salary: We offer a competitive salary that reflects your experience and skills.
  • Healthy Work Environment: A supportive, positive, and inclusive workplace that promotes well-being and growth.
  • HMO: Health insurance coverage.
  • Paid Time Off: Generous vacation days, holidays, and sick leave.
  • Company-Provided Equipment: PC or laptop provided by the company for remote work.
  • Free Shuttle: Shuttle service to ease your commute.
  • Free Meals: Complimentary meals during the day.
  • Other perks: Day shift, remote work options, and company events.
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