Compliance and Operations Administrator

2 weeks ago

Makati, Philippines Nicoll Curtin Full time

We're looking for a Compliance and Operations Administrator to support our APAC offices.

Office Operations/Admin

  • Organise office operations and procedures and provide administrative support to all employees
  • Making sure bills/invoices are paid on time by the finance team
  • Coordinate with IT department on all office equipment
  • Liaise and maintain a good relationship with different third-party vendors – payroll company, business consulting company, auditors, background screening company, travel agencies
  • Frequently check office supply stock; reorder supplies when needed (e.g. pantry supplies, business cards, stationaries, etc.)
  • Plan and organize office events (Dinners, Christmas, Corporate Social Responsibility)

HR Compliance

  • Ensure smooth onboarding for new internal starters (sets up computer, phones, emails and logins) and contractors (insurance, onboarding documentations, orientations, etc)
  • Manage and complete the resignation/termination process for employees – compute remaining leave balance, medical balance, tax clearance and other relevant details for computation of final salary
  • Maintain employee records
  • Assist with payroll processing (e.g. Timesheets, Expenses)
  • POC for all contractors for insurance, leave, employment pass, salary enquiries & expenses, and other administrative matters
  • To perform any other duties as and when assigned

Requirements:

  • Relevant experience in HR/ Office management/coordination
  • Good knowledge of Singapore employment laws and regulations highly preferred, but not mandatory
  • Familiar with Government Agencies guidelines (Quarterly Referral and Placement report, Childcare Leave, Maternal/ Paternal Leave, IRAS, ACRA)
  • Highly computer literate with capability in email, MS Office and related business and communication tools
  • Fantastic organisational and time management skills
Seniority level

Associate

Employment type

Full-time

Job function

Administrative and Human Resources

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