Executive Assistant

3 weeks ago

Bulacan Philippines Buscojobs Full time

Executive Assistant – Job Listings Overview

Multiple postings for Executive Assistant roles across various locations. Responsibilities generally include high-level administrative support to senior executives, calendar and schedule management, communication handling, travel coordination, meeting logistics, confidential information handling, and assisting with special projects. Some listings include property management, event coordination, driver/field support, and liaison duties. All roles require organizational skills, ability to multitask, and discretion.

Responsibilities (typical across postings)
  • Manage executive calendars, schedule meetings, travel arrangements, and prepare agendas/materials for meetings
  • Handle incoming communications (calls, emails, correspondence) and act as a professional first point of contact
  • Prepare reports, presentations, and other confidential documents; take meeting minutes and follow up on action items
  • Coordinate travel logistics; organize itineraries and related expenses
  • Arrange logistics for meetings, events, and conferences; coordinate with vendors and internal teams
  • Maintain filing systems (physical and digital) and ensure document security and confidentiality
  • Assist with ad hoc administrative tasks, research, and coordination with departments
  • Support on-site presence when required and liaise with stakeholders, clients, and suppliers
  • Occasionally assist with property/lease management, financial tracking, and budget-related reporting where specified
Qualifications (examples from listings)
  • Bachelor’s degree in Business Administration, Management, or related field (or equivalent)
  • Experience as an Executive Assistant or in administrative support roles; strong organizational and time-management skills
  • Excellent verbal and written communication; proficiency with MS Office (Word, Excel, PowerPoint) and Google Workspace
  • Ability to multitask, maintain confidentiality, and work independently; professional, discreet, and dependable
  • Willingness to work on-site; some roles require driving license or willingness to travel
  • Depending on listing: fluency in additional languages or specific regional requirements
Job Details (indicative across listings)
  • Job Type: Full-time (and sometimes 3-month project-based or permanent)
  • Locations vary (Caloocan, Valenzuela, Gomeco/Exxel Prime areas, etc.)
  • On-site work frequently required; some roles offer promotions or permanent placement
Note on Variations

Individual postings include additional duties such as event planning, driver support, property management, or social media coordination. Please refer to the specific posting for exact responsibilities and qualifications when applying.

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