Executive Assistant Administrator

Salary: P50,000-P70,000 (Monthly Package)

Schedule: Monday – Friday (07:00 AM - 04:00 PM PHT)

What are we looking for?

Skills Required:

• Experience in administrative support, executive assistance, and general office duties is preferred.
• Light bookkeeping skills (e.g., invoice reconciliation, using Xero) are required, but training will be provided if needed.
• Proficiency in document formatting, scheduling, and supporting sales/admin teams is important.
• Strong communication, initiative, and ownership of tasks are essential
• Openness to using AI tools and adapting to new technologies is a non-negotiable requirement.

Nice to Have:

• Familiarity with Salesforce or similar project management tools is a plus, but not mandatory.
• Willingness to learn, take initiative, and communicate effectively with the team are key motivators for success in this role.

What will you do?

• Bookkeeping and Finance: Maintain accounts payable and receivable, general ledger and bank reconcillations. Prepare and issue invoices and credit notes; follow up overdue payments. Generate customer quotes and update quote register. Assist external accountant with BAS, payroll and year end processes. Ensure compliance with ATO and BDS financial policies
• Office Administration Managing incoming/ outgoing correspondence, filing document control. Order office supplies and coordinate equipment/ service bookings. Maintain company registers, templates, and standard operating procedures.Provide general clerical support to project and consulting teams.
• Executive Assistance: Coordinate the Director's calendars, schedule meetings, and set appointments. Prepare briefing packs, agendas and minutes as required. Book travel and accommodation within company policy.
• LinkedIn Outreach and CRM: Send personalized LinkedIn connection requests on behalf of Directors. Monitor and respond to basic LinkedIn messages, escalating when needed. Enter and update contact data in the CRM (Salesfoce).
• Marketing and Email Campaigns: Draft and format email campaigns/ newsletters in line with brand guidelines. Liase with Directors for review and approval before distribution. Track open and engagement metrics in the email platform.

Join the awesome team and enjoy these benefits & perks:

• Hybrid Work Setup
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

We're a leading provider of offshore talent for organizations worldwide and one of the fastest-growing offshoring companies in the world. With over a decade of experience, we specialize in premium resourcing and productivity solutions. in the world. Founded by our Australian CEO, we help companies across industries overcome resourcing challenges with innovative strategies.

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Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

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