Client Success Operations Coordinator

Administrative & Office Management Executive (47684)

Posted today

Job Description

Responsibilities

• Oversee office administration, including general affairs, HR, accounting, and secretarial tasks
• Support Japanese expatriates and visitors with travel, logistics, and office coordination
• Assist with payroll processing, compliance reporting, and labor law requirements
• Manage confidential information with professionalism and discretion
• Coordinate with government agencies (tax, labor, etc.) and external service providers (law firms, accounting firms, consultants)
• Prepare and maintain reports, records, and documentation for smooth office operations
• Contribute to procedures and requirements related to the future local incorporation of the office

Qualifications

• Proven experience in administration, HR, payroll, accounting, secretarial support, or office management
• Familiarity with Philippine labor law, payroll processing, and statutory reporting requirements
• Strong organizational skills with the ability to handle confidential information responsibly
• Proactive and independent, with the ability to drive tasks without constant supervision
• Effective communication skills in English and Filipino
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Retail Sales and Office Management Staff

Posted today

Job Description

VIA DURINI is currently looking for Retail Sales and Office Management Staff

DUTIES AND RESPONSIBILITIES :

• Be the Point of Contact for the showroom in the absence of the MD or any Senior Sales team member. Take down general information for all walk-in clients, assist, and greet them.
• Assist with the Sales team for the preparation of presentations, proposals, and quotations. Assistance during job/site visit if needed.
• Assist Sales team identify new clients through various lead generation methods such as cold calling, topline research on social media, yellow pages, or other methods of gaining contact information of companies relevant to the industry
• Organizing filing of records: sales invoice, check and cash vouchers, delivery receipts, etc ensuring confidentiality at all times.
• Maintain and update the inventory of the showroom. Create requests of needed supplies.
• Manage petty cash system.
• Document daily administrative tasks; maintain the record and files.
• Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information.
• Manage and record all incoming and outgoing documents.
• Maintain training records and databases to track participant attendance, feedback, and completion.
• Manage employee records (201 file) and provide support to the Office Management team on new hire onboarding, terminations, and updating employee information in database.
• Provide HR-related support such as recruitment, monitor and manage employee time off request, payroll processing, employee benefits.
• Escalate any employee inquiries regarding HR policies, benefits, and other HR-related matters to the Office Management team.
• Provide administrative functions and perform other duties and related activities as assigned by the President/MD.

Qualifications

• Bachelor's degree in Business Management, Architecture, Interior Design, or related field.
• At least 2 years of experience in sales is preferred, but fresh graduates with a strong interest in sales are encouraged to apply.
• Ability to develop and maintain positive relationships with colleagues, clients, and stakeholders.
• Working knowledge of the high-end furniture or real estate market in the Philippines is a plus.
• Must have a high degree of initiative, independence and flexibility with the ability to think out of the box.
• Must be fluent in English with strong verbal and written communication skills.
• Time management and organization - use a variety of organization methods, including calendar management to handle multiple projects.
• Ability to work independently and prioritize tasks effectively with strong problem-solving skills, detail-oriented, with a can-do attitude.

Initial Interview:

Final Interview:

• 2302 Chino Roces Ave. Ext. Makati City (Via Durini)

Walk-in applicants are accepted between 9AM to 1PM at Quadrotiles Building. Look for HR Christine.

Job Type: Full-time

• Additional leave
• Promotion to permanent employee

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Do you have a background/experience with sales, operations, and HR?

Education:

• Bachelor's (Preferred)
  • Language:

Office Staff/management Trainee

Posted today

Job Description

Qualification :

• Bachelor’s Degree is highly preference
• Fresh Graduate are welcome to apply
• Computer literate with experience using Microsoft Suite and other data entry programs (Ms Word, Excel, & Power Point)
• Proficient and dexterous typist
• Can encode data with speed and accuracy
• Ability to quickly process and organize information
• High attention to detail
• Adept at file management (both digitally and manually)
• Able to effectively time-manage and prioritize tasks
• Strong troubleshooting and critical thinking skills
• Finishes work in an efficient and timely manner
• Schedule:
• Flexible shift
• Ability to commute/relocate:
• Manila: Reliably commute or planning to relocate before starting work (required)

Administrative Support

Posted 1 day ago

Job Description

Job Summary :

The Administrative Support will assist with BIR compliance, banking, and office admin tasks while ensuring accurate records, document management, and smooth daily operations.

Key Responsibilities :

BIR & Government Compliance

• Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.

Banking Coordination

• Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.
• Coordinate with bank officers to update and maintain required bank documents and account compliance.

Business Document Management

• Ensure proper filing, organization, and safekeeping of critical business documents.
• Maintain a reliable document tracking system for easy access and audit readiness.

Office Administration & Logistics

• File and organize receipts and payment records for accounting and audit purposes.
• Monitor and maintain inventory of office supplies; ensure timely replenishment.
• Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
• Submit purchase requests and coordinate procurement for office requirements.
• Provide logistical and administrative support during internal and external activities.

Qualifications

• A bachelor's degree in any field.
• Proven experience in an administrative or secretarial role is an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills with keen attention to detail.
• Responsible, reliable, and able to handle tasks independently or within a team.
• Fresh graduates are encouraged to apply.

Job Type: Full-time

• Company events
• Promotion to permanent employee

Willingness to travel:

• 100% (Preferred)

Administrative Support

Posted today

Job Description

Job Qualifications:

• Bachelor's degree or equivalent experience in HR, Records Management, Business Administration, or related fields.
• Experience in document handling, archiving, or compliance work preferred.
• Familiarity with data privacy and labor documentation standards in the Philippines.
• Detail-oriented, organized, and able to handle confidential information with discretion.
• Proficient in Microsoft Office and document scanning tools.
• Amenable to work in Makati City.
• Can start ASAP.

Job Responsibilities:

• Review and categorize physical PX documents (e.g., 201 files, policies, records) across multiple floors.
• Identify missing or misfiled records and flag inconsistencies.
• Scan and digitize documents using approved tools and formats.
• Label and index files for easy retrieval and compliance tracking.
• Ensure secure transfer and storage of digital files in centralized systems.
• Follow Pfizer's internal data governance protocols.
• Ensure alignment with GWE handover requirements and BCP standards.
• Assist in preparing documentation for internal audits or legal reviews.
• Coordinate with PX, GBS, and Compliance teams for updates and clarifications.
• Provide weekly progress reports and flag risks or delays.

Job Type: Full-time

Application Question(s):

• Do you have any experience in a Pharmaceutical Industry?
• How many years do you have an experience in Pharmaceutical Industry?

Administrative Support

Pasig City, National Capital Region ₱ - ₱ Y Paramount Life and General Insurance Corporation

Posted 1 day ago

Job Description

JOB SUMMARY:

To ensure efficient servicing of our agents & client\'s needs in policy issuance and other documentation through and orderly, well organized and timely system of recording and encoding of all policy information.

ROLES & RESPONSONSIBILITIES:

• Provided needed After Sales Support to the agents and clients
• Safekeeping of company properties such as fixed assets, accountable forms, and office supplies
• Compute premium and other policy chargers
• Prepare Monthly Statement of Accounts to Agents/Clients
• Prepare policy, endorsements and other related documentation
• To provide timely and accurate submissions of assigned reports

SKILLS & QUALIFICATIONS:

• Graduate of any 4 year business course
• Have and experience in insurance is an advantage but not a requirement
• Computer literate and is well versed in Excel and Word
• Must have a good communication skills

OTHER REQUIREMENTS:

• Willing to be under agency
• Available as soon as possible

Job Types: Full-time, Fixed term, Fresh graduate
Contract length: 12 months

• Promotion to permanent employee

Administrative Support

Posted today

Job Description

Location: Makati
Job Type: Full time

Key Responsibilities:

BIR & Government Compliance

• Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.
• Handle basic bookkeeping tasks for proper recording of financial transactions.
• Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

Banking Coordination

• Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.
• Coordinate with bank officers to update and maintain required bank documents and account compliance.
• Monitor and maintain accurate records of all banking activities.

Business Document Management

• Ensure proper filing, organization, and safekeeping of critical business documents.
• Maintain a reliable document tracking system for easy access and audit readiness.

Office Administration & Logistics

• File and organize receipts and payment records for accounting and audit purposes.
• Monitor and maintain inventory of office supplies; ensure timely replenishment.
• Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
• Submit purchase requests and coordinate procurement for office requirements.
• Provide logistical and administrative support during internal and external activities.

Qualifications

• Must be a graduate of any Bachelor's Degree.
• At least has OJT / Internship experience during academic years (finance, accounting, admin, or related functions preferred).
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal and communication skills.
• Detail-oriented, organized, and able to handle sensitive information with confidentiality.

Administrative Support

Posted today

Job Description

Job Qualifications:

• Bachelor's degree or equivalent experience in HR, Records Management, Business Administration, or related fields.
• Experience in document handling, archiving, or compliance work preferred.
• Familiarity with data privacy and labor documentation standards in the Philippines.
• Detail-oriented, organized, and able to handle confidential information with discretion.
• Proficient in Microsoft Office and document scanning tools.
• Amenable to work in Makati City.
• Can start ASAP.

Job Responsibilities:

• Review and categorize physical PX documents (e.g., 201 files, policies, records) across multiple floors.
• Identify missing or misfiled records and flag inconsistencies.
• Scan and digitize documents using approved tools and formats.
• Label and index files for easy retrieval and compliance tracking.
• Ensure secure transfer and storage of digital files in centralized systems.
• Follow Pfizer's internal data governance protocols.
• Ensure alignment with GWE handover requirements and BCP standards.
• Assist in preparing documentation for internal audits or legal reviews.
• Coordinate with PX, GBS, and Compliance teams for updates and clarifications.
• Provide weekly progress reports and flag risks or delays.

Job Type: Full-time

Application Question(s):

• Do you have any experience in a Pharmaceutical Industry?
• How many years do you have an experience in Pharmaceutical Industry?

Administrative Support

Pasig City, National Capital Region ₱ - ₱ Y Paramount Life and General Insurance Corporation

Posted 1 day ago

Job Description

JOB SUMMARY:

To ensure efficient servicing of our agents & client\'s needs in policy issuance and other documentation through and orderly, well organized and timely system of recording and encoding of all policy information.

ROLES & RESPONSIBILITIES:

• Provided needed After Sales Support to the agents and clients
• Safekeeping of company properties such as fixed assets, accountable forms, and office supplies
• Compute premium and other policy chargers
• Prepare Monthly Statement of Accounts to Agents/Clients
• Prepare policy, endorsements and other related documentation
• To provide timely and accurate submissions of assigned reports

SKILLS & QUALIFICATIONS:

• Graduate of any 4 year business course
• Have and experience in insurance is an advantage but not a requirement
• Computer literate and is well versed in Excel and Word
• Must have a good communication skills

OTHER REQUIREMENTS:

• Willing to be under agency
• Available as soon as possible

Job Types: Full-time, Fixed term, Fresh graduate
Contract length: 12 months

• Promotion to permanent employee

Administrative Support

Posted today

Job Description

Location: Makati
Job Type: Full time

Key Responsibilities:

BIR & Government Compliance

• Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.
• Handle basic bookkeeping tasks for proper recording of financial transactions.
• Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

Banking Coordination

• Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.
• Coordinate with bank officers to update and maintain required bank documents and account compliance.
• Monitor and maintain accurate records of all banking activities.

Business Document Management

• Ensure proper filing, organization, and safekeeping of critical business documents.
• Maintain a reliable document tracking system for easy access and audit readiness.

Office Administration & Logistics

• File and organize receipts and payment records for accounting and audit purposes.
• Monitor and maintain inventory of office supplies; ensure timely replenishment.
• Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
• Submit purchase requests and coordinate procurement for office requirements.
• Provide logistical and administrative support during internal and external activities.

Qualifications

• Must be a graduate of any Bachelor\'s Degree.
• At least has OJT / Internship experience during academic years (finance, accounting, admin, or related functions preferred).
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal and communication skills.
• Detail-oriented, organized, and able to handle sensitive information with confidentiality.

Administrative Support

Posted today

Job Description

Job Qualifications:

• Bachelor's degree or equivalent experience in HR, Records Management, Business Administration, or related fields.
• Experience in document handling, archiving, or compliance work preferred.
• Familiarity with data privacy and labor documentation standards in the Philippines.
• Detail-oriented, organized, and able to handle confidential information with discretion.
• Proficient in Microsoft Office and document scanning tools.
• Amenable to work in Makati City.
• Can start ASAP.
• Be aware this is a long listing consisting of multiple postings and may require screening for relevance.

Administrative Support Specialist

Posted today

Job Description

Cyberbacker is hiring a Full time Administrative Support Specialist role in Makati, NCR. Apply now to be part of our team.

Job summary:

• Looking for candidates available to work:
• Monday: Evening
• Tuesday: Evening
• Thursday: Evening
• Friday: Evening

Administrative Support Staff

Mandaluyong, National Capital Region ₱ - ₱

Y Engineering and Development Corporation of the Philippines

Posted 1 day ago

Job Description

• Graduate of a Bachelor\'s in the business or office administration field
• Proficient in MS Office applications
• With or without 6 months of relevant work experience
• Work hours: 8:00 AM – 5:00 PM, Monday to Friday

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