Executive Assistant

1 day ago

San Fernando, Philippines Buscojobs Full time

Overview Role Name: Executive Assistant Schedule: 40 hours a week; Monday to Friday 8:30 AM to 5:00 PM; 30 minute unpaid break Client Timezone: Auckland, New Zealand Client Overview Join a dynamic and forward-thinking company in the rail industry that’s experiencing exciting growth and transformation. This organization leverages cutting-edge technology, including AI tools and modern productivity solutions, to drive efficiency and innovation. With a collaborative leadership team and a commitment to operational excellence, they’re building a culture where strategic thinking takes precedence over reactive management. The company values professional development and offers the opportunity to work directly with senior executives in a fast-paced, technology-enabled environment where your contributions will have direct impact on business success. Executive Assistant Opportunity This is an exceptional opportunity for an experienced Executive Assistant to join a growing organization and become the strategic right-hand to senior leadership. You’ll play a pivotal role in transforming how executives operate, helping them transition from reactive to proactive management through high-impact administrative support. Working in a technology-forward environment, you’ll utilize AI tools and modern productivity solutions while managing critical communications, coordinating cross-functional teams, and ensuring seamless executive operations. This role offers significant variety, growth potential, and the chance to become an integral part of the leadership team’s success. Responsibilities Manage executive email communications and respond to clients as the executive’s representative Coordinate and facilitate communication across internal stakeholders and multiple teams Create compelling presentations and compile strategic materials for executive meetings Leverage AI tools to capture, summarize, and organize meeting minutes for enhanced preparation Handle high-priority administrative tasks that enable proactive rather than reactive leadership Serve as the central coordination point for executive scheduling and stakeholder management Provide administrative support to additional senior team members as the business grows Act as a professional liaison between executives and both internal teams and external clients Requirements Proven experience supporting C-suite executives (Vice President, Director level or equivalent) Exceptional communication skills for professional client interaction and internal coordination Advanced proficiency with presentation software and document preparation tools Strong independent work ethic with ability to take initiative on complex administrative tasks Experience with AI tools and productivity technologies (preferred but not required) Outstanding organizational and time management capabilities Professional demeanor suitable for representing executives in client-facing situations Ability to thrive in a fast-paced, growth-oriented environment with multiple priorities Independent Contractor Perks HMO Coverage for eligible locations Permanent work from home Immediate hiring #J-18808-Ljbffr

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