Virtual Executive Assistant

6 days ago

San Fernando, Philippines Scrubbed Full time

The Virtual Executive Assistant (VEA) will play a vital role in supporting a high-level executive and his family by managing complex, travel-heavy schedules, coordinating logistics, and handling administrative tasks with precision and discretion. The ideal candidate will be resourceful, detail-oriented, and experienced in managing international travel, VIP experiences, and real estate-related coordination, all within a fast-paced and dynamic environment.ResponsibilitiesTravel and Logistics ManagementResearch and compare international and domestic flights, accommodations, and transportation options Prepare detailed, personalized itineraries, including confirmation numbers and time zones Coordinate with travel agencies and hotel concierges for VIP services and special arrangements Organize multi-leg group travel for large families, ensuring seamless transitions and satisfaction Assist with visa applications and travel insurance as needed Provide destination-specific research covering safety, culture, etiquette, and must-see recommendations Administrative and Operational SupportManage executive calendars and schedule meetings across multiple time zones Coordinate internal and external meetings with professionalism Conduct research and handle logistical arrangements related to the family’s real estate business Work with hotel concierge teams to arrange personalized experiences and reservations Book luxury resorts, organize private tours, and support unique high-end travel needs Requirements3 to 5 years of relevant experience as an Executive or Virtual Assistant, preferably in a travel-focused or agency-based environment Proven expertise in travel coordination, including complex itineraries and international logistics Strong familiarity with working alongside agencies, vendors, and hotel service teams Experience handling VIP client needs, luxury travel standards, and confidential arrangements Exceptional organizational, research, and time management skills Excellent written and verbal communication skills Proficiency in calendar management tools, travel booking systems, and productivity software Ability to work independently and adapt to shifting priorities in a fast-paced, remote setup Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Referrals increase your chances of interviewing at Scrubbed by 2x Executive Assistant to the Managing Director Clark Freeport and Special Economic Zone, Central Luzon, Philippines 6 months ago Clark Freeport and Special Economic Zone, Central Luzon, Philippines 6 months ago San Fernando, Central Luzon, Philippines 1 month ago High Paying Virtual Assistant - Work from Home Office-Based Accounting Virtual Assistant We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

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