
Executive Assistant
1 day ago
Overview
Executive Assistant Bgc Office — Taguig. The key purpose of an Executive Assistant is to provide comprehensive support to high-level executives and ensure the smooth functioning of their daily operations. Acting as a gatekeeper, the Executive Assistant manages the executive's schedule, prioritizes appointments, and coordinates meetings, anticipating their needs and ensuring they have everything required for successful engagements. They oversee the organization and flow of information, maintaining effective communication with internal teams, clients, and external partners. They assist in preparing reports, presentations, and other relevant documents, ensuring accuracy and confidentiality. They are adept at problem-solving, collaborating with different departments, and handling sensitive information with discretion. They play a vital role in enhancing productivity and allowing executives to focus on strategic decision-making and maintaining an organized work environment.
Responsibilities- Provide Senior-Level executive administrative support.
- Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required).
- Draft and prepare Executive-Level correspondence including emails, presentations, reports, and other miscellaneous correspondence on behalf of the executive team.
- Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings.
- Assist with the coordination of international and domestic marketing assets required for project launches and project marketing.
- Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement.
- Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions.
- Conduct research, gather data, and prepare executive-level reports, documentation, and presentations.
- Organize and maintain documents and files ensuring ease of access and retrieval of information.
- Assisting with various special projects and assignments to support the executive's business objectives.
- Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges.
- Develop and maintain effective working relationships with clients (externally) and colleagues (internally).
- Adhoc duties including arranging IT support, signing of key documentation, assisting new joiners, etc.
- Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters.
- Build and maintain positive relationships with internal and external stakeholders.
- Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism.
- Bachelor's degree or equivalent experience is strongly preferred.
- At least 2-3 years of executive assistant experience supporting high-level executives (In-Country, Regional, or Global).
- Proven ability to handle confidential information discreetly in a diplomatic manner.
- Some experience in design and marketing is essential.
- Unflappable, flexible, and able to overcome a learning curve quickly.
- Extremely strong communication skills on multiple platforms and mediums (email, text, in-person, video calls, etc.).
- Excellent presentation skills with familiarity in InDesign, Canva and Eloqua is an advantage.
- Tech-savvy and familiar with Microsoft Office suite, Adobe Acrobat and/or Bluebeam, Webex, Zoom, etc.
- Ability to work across multiple time zones.
Location: On-site – Taguig, Philippines
#J-18808-Ljbffr-
Executive Assistant, Growth Opportunities
2 weeks ago
, Metro Manila, Philippines Keller Executive Search Full timeThis is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
-
Executive Services Assistant
2 weeks ago
, Calabarzon, Philippines Keller Executive Search Full timeOverview This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior...
-
Executive Assistant
2 weeks ago
, Metro Manila, Philippines Buscojobs Full timeExecutive Assistant – General Posting This job description consolidates multiple Executive Assistant roles across different locations and organizations. It outlines responsibilities, required qualifications, compensation, benefits, and working arrangements. The listing includes notes indicating regional application restrictions from some postings. The...
-
Executive Assistant
2 weeks ago
, Metro Manila, Philippines Sound Decisions Full timeJob Overview Our client is seeking an experienced and highly organized Executive Assistant to provide direct, high-level support to our CEO. This role requires exceptional communication skills, a proactive mindset, and the ability to thrive in a fast-paced, high-energy environment. The ideal candidate will be a confident professional capable of managing...
-
Executive Assistant
2 weeks ago
, Metro Manila, Philippines LeapFroggr Full timeAbout The Role We are seeking a highly organized and proactive Executive Assistant to support a dynamic and demanding executive. This role requires a meticulous individual with exceptional time management skills and a keen eye for detail. The ideal candidate will be able to anticipate needs, prioritize tasks, and work independently. Administrative Tasks...
-
Executive Assistant
2 weeks ago
, Metro Manila, Philippines Emapta Global Full timeJoin to apply for the Executive Assistant role at Emapta Global Orchestrate Success, Streamline Operations, and Drive Efficiency on a Global Scale Join a global outsourcing powerhouse that empowers businesses with seamless support. This international opportunity lets you make your mark behind the scenes, ensuring smooth operations, optimizing...
-
Executive Assistant | Personal Assistant
2 weeks ago
, Metro Manila, Philippines OptiNizers Full timeExecutive Assistant | Personal Assistant Join to apply for the Executive Assistant | Personal Assistant role at OptiNizers Executive Assistant | Personal Assistant Join to apply for the Executive Assistant | Personal Assistant role at OptiNizers Job OverviewWe are seeking a detail-oriented, proactive, and highly organized Personal Assistant / Executive...
-
Executive Services Assistant
2 weeks ago
, Western Visayas, Philippines Keller Executive Search Full timeOverview This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior...
-
Executive Assistant
1 day ago
, Metro Manila, Philippines Buscojobs Full timeExecutive Assistant – Ryb Location: Mandaluyong / Philippines (as listed in the original posting). This description reflects the responsibilities and requirements provided in the source content. Job Description The Executive Assistant provides comprehensive support to high-level executives, managing schedules, prioritizing appointments, coordinating...
-
Assistant (Executive Or Relief)
1 week ago
, Metro Manila, Philippines Buscojobs Full timeOverview Assistant Executive Or Relief jobs in Manila. Locations include Muntinlupa, Taguig, and other areas in National Capital Region. Posted today or recently. Multiple postings from Ekxinum Inc. and Bezla.com LLC and other employers. Junior/Executive Assistant to SVP/President/CEO Location: Muntinlupa City, National Capital Region Job Description ...