Event Coordinator

Overview Trinity Outsourcing Solutions is dedicated to connecting talented professionals with dynamic career opportunities across the world. As a trusted HR partner, Trinity offers tailored opportunities for development and hands-on experience to support career advancement. By prioritizing meaningful placements, Trinity enables professionals to unlock their potential and make a lasting impact within innovative companies. About the client: The Ortus Club The Ortus Club is a B2B marketing company specializing in virtual and in-person knowledge-sharing discussions. Our experienced team runs approximately 50 events a month, curating intimate gatherings that bring together senior executives and thought leaders to engage in candid conversations, share best practices, and explore new opportunities. We are a young, multicultural team of 130, with offices in the Philippines, Italy, and Kosovo. Our values We think big We believe in knowledge-sharing We connect with purpose We can all belong at the roundtable The Role As Event/Project Coordinator, you will utilise large data sets to identify and attract top decision-makers and act as a bridge to solidify relationships at the executive level. You will assist in planning and executing events from conception to completion, coordinating with clients and suppliers, and liaising with internal teams to ensure timely delivery and high standards. You will create and manage project plans and timelines, ensuring events are delivered on schedule and within budget. After events, you will provide feedback and analysis to clients and internal teams to identify areas for improvement. Responsibilities Coordinate and execute all logistical and guesting-related aspects of assigned events within the provided timeline Create leads lists based on project briefs and gather data (names, emails, phone numbers, job titles) from target accounts using internal databases, LinkedIn, Google, and other sources Curate and personalize email invitations based on project briefs, target audience, and relevant details Make calls (including cold calls) to invite potential guests using professional language Source, build, and nurture relationships with moderators, speakers, and industry experts Collaborate with other departments to improve events and guest/client experience Maintain accurate records and complete administrative tasks related to projects Develop a networking strategy to arrange meetings with global decision-makers and high-level executives Provide post-event feedback and analysis to clients and internal teams Qualifications Bachelor’s degree from a leading university Fluency in English and Japanese Excellent presentation and communication skills Fast learner with keen attention to detail Capacity to adapt to different environments and handle out-of-the-box situations Impeccable work ethic and high energy Excellent organizational and time-management skills, with the ability to multitask and prioritize Why you should join Government benefits + 13th month pay HMO (upon regularization) Paid leaves + other allowances (from day 1) Company equipment (Macbook Air) and welcome kit Monthly performance appraisal during the first 6 months (then quarterly) Anniversary bonus + company merchandise for milestones Team hangouts and company-wide events Team clubs and perks (wellness, fitness, finance) Quarterly project bonus* Excellence performance bonus* Opportunity to travel to global event locations and network with top executives Opportunity to become a Master of Ceremonies at domestic and global events *Additional bonuses may vary #J-18808-Ljbffr