Administrative Specialist/Assistant

1 week ago


Pasig, Philippines Sucre Technology, Inc. Full time

Job Summary

We are looking for a meticulous and well-organized Administrative Assistant to offer administrative and clerical support to facilitate the smooth functioning of the office. The perfect candidate will be proactive, resourceful, and capable of managing a range of office tasks with precision and efficiency.

Duties and Responsibilities
  • Office Management: Organizing and managing both physical and digital filing systems and databases.
  • Office Management: Upholding office policies and procedures.
  • Office Management: Purchasing office supplies and overseeing inventory management.
  • Office Management: Coordinating maintenance and repair activities for the office.
  • Communication & Correspondence: Answering and directing incoming phone calls.
  • Communication & Correspondence: Managing and forwarding emails, faxes, and other forms of correspondence.
  • Communication & Correspondence: Welcoming and assisting visitors and clients.
  • Communication & Correspondence: Composing, proofreading, and editing various documents, reports, memos, and presentations.
  • Scheduling & Coordination: Overseeing calendars and organizing appointments and meetings.
  • Scheduling & Coordination: Planning and coordinating meetings, conferences, and company events.
  • Scheduling & Coordination: Taking precise meeting minutes and distributing them accordingly.
  • Scheduling & Coordination: Arranging travel plans and itineraries, covering flights, hotels, and transportation.
  • Financial & Administrative Support: Preparing and reconciling expense reports.
  • Financial & Administrative Support: Assisting with basic bookkeeping duties such as processing invoices and monitoring budgets.
  • Financial & Administrative Support: Providing general assistance to other staff members and departments as required.
  • Financial & Administrative Support: Handling sensitive information with care.
Job Qualifications
  • Proficiency in office applications, especially the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
  • Strong typing and data entry abilities.
  • Familiarity with office management systems and protocols.
  • Exceptional written and oral communication skills.
  • Strong organizational and time-management skills.
  • High attention to detail and effective problem-solving capabilities.
  • Capacity to multitask and effectively prioritize responsibilities in a busy environment.
  • A professional and courteous demeanor coupled with excellent interpersonal skills.
Education and Experience
  • A high school diploma is generally required, with an associate\'s or bachelor’s degree often preferred.
  • Demonstrated work experience as an administrative assistant, office assistant, or in a comparable role is essential.
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