Administrative Specialist/Assistant

4 weeks ago

Pasig, Philippines Sucre Technology, Inc. Full time

Job Summary We are looking for a meticulous and well-organized Administrative Assistant to offer administrative and clerical support to facilitate the smooth functioning of the office. The perfect candidate will be proactive, resourceful, and capable of managing a range of office tasks with precision and efficiency. Duties and Responsibilities Office Management: Organizing and managing both physical and digital filing systems and databases. Office Management: Upholding office policies and procedures. Office Management: Purchasing office supplies and overseeing inventory management. Office Management: Coordinating maintenance and repair activities for the office. Communication & Correspondence: Answering and directing incoming phone calls. Communication & Correspondence: Managing and forwarding emails, faxes, and other forms of correspondence. Communication & Correspondence: Welcoming and assisting visitors and clients. Communication & Correspondence: Composing, proofreading, and editing various documents, reports, memos, and presentations. Scheduling & Coordination: Overseeing calendars and organizing appointments and meetings. Scheduling & Coordination: Planning and coordinating meetings, conferences, and company events. Scheduling & Coordination: Taking precise meeting minutes and distributing them accordingly. Scheduling & Coordination: Arranging travel plans and itineraries, covering flights, hotels, and transportation. Financial & Administrative Support: Preparing and reconciling expense reports. Financial & Administrative Support: Assisting with basic bookkeeping duties such as processing invoices and monitoring budgets. Financial & Administrative Support: Providing general assistance to other staff members and departments as required. Financial & Administrative Support: Handling sensitive information with care. Job Qualifications Proficiency in office applications, especially the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace. Strong typing and data entry abilities. Familiarity with office management systems and protocols. Exceptional written and oral communication skills. Strong organizational and time-management skills. High attention to detail and effective problem-solving capabilities. Capacity to multitask and effectively prioritize responsibilities in a busy environment. A professional and courteous demeanor coupled with excellent interpersonal skills. Education and Experience A high school diploma is generally required, with an associate\'s or bachelor’s degree often preferred. Demonstrated work experience as an administrative assistant, office assistant, or in a comparable role is essential. #J-18808-Ljbffr

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