Finance Admin Officer

2 weeks ago

Mandaue, Philippines Buscojobs Full time

We are seeking a highly organised Finance Admin Officer to support our finance and operations team with invoice processing, reconciliations, reporting, and general administrative tasks. This role ensures the accuracy of financial data, smooth coordination across departments, and compliance with company policies. You will work closely with the Lead Finance Representative, vendors, and internal stakeholders to deliver efficient finance and administrative support. Responsibilities: Vet invoices for accuracy (supplier details, amounts, purchase order matching, approvals). Transfer invoices into the accounting system for processing and payment. Support the Lead Finance Representative with reconciliation and reporting requirements. Maintain digital and physical records of invoices and payment confirmations. Assist in the preparation of weekly invoice status reports. Handle general office administration tasks, including document preparation and filing. Support the Finance team with ad hoc data entry, spreadsheet updates, and reporting. Coordinate communication between Finance, Operations, and external vendors. Assist with scheduling meetings, preparing agendas, and distributing documentation. Monitor shared inboxes for finance-related queries and redirect appropriately. Ensure invoice and payment processing follows company financial policies. Maintain confidentiality of financial records and sensitive information. Suggest improvements to invoicing and finance administration workflows. Support payroll preparation with timesheet / invoice collection and checks. Assist with petty cash or expense reimbursement processes. Provide back-up coverage for reception or office coordination tasks during absences. Support audit preparation through collation of required financial documents. Participate in special projects assigned by the Finance & Operations Manager. Requirements: 3 years experience in administration or finance support roles preferred. Basic understanding of accounting and invoicing processes. Strong attention to detail and accuracy in data entry. Proficient in Microsoft Office (Excel, Word, Outlook); experience with accounting systems (e.g., Xero, MYOB, NetSuite) desirable. Strong organisational skills with ability to manage multiple tasks. Good communication and teamwork skills. Benefits: Work from home Monday to Friday 7:00 AM – 4:00 PM PHT (adjustments will be made for AU daylight saving time) HMO with 1 free dependent and other medical reimbursements 20 annual leaves + 1 birthday leave Work from home allowances Government-mandated benefits Opportunities to work with leading companies in Australia and beyond Training programmes for career development Engaging company outings, team activities and wellness sessions Supportive, inclusive culture Dedicated managers focused on your growth and success #J-18808-Ljbffr

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