Administrative Assistant

1 week ago

Tarlac City, Philippines DOXA Talent Full time

Join to apply for the Administrative Assistant (Colombia) role at DOXA Talent At DOXA, we connect businesses with top‑tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly. We foster a vibrant and supportive team culture that prioritizes your happiness and well‑being, ensuring you thrive both personally and professionally. About the Role We’re seeking a Compliance Administrative Assistant to support the Compliance team with documentation, coordination, and reporting related to housing compliance. This role is designed for a highly organized and detail‑oriented professional who enjoys working with documentation, processes, and deadlines. You’ll play a key role in maintaining accurate records, supporting audits, and ensuring compliance with all program and regulatory requirements. Location Must be in Colombia – Remote. Environment Colombian and International Teams. Language Advanced English (B2+ – C1). Timezone Monday to Friday – PST. Contract Non‑fixed Term Colombian Contract. Requirements Education: High school diploma or equivalent required; associate degree or coursework in Business, Public Administration, or a related field preferred. Experience: 1–2 years of administrative experience, preferably in affordable housing, property management, or compliance. Skills Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with property management software (e.g., Yardi, RealPage) is a plus. Familiarity with affordable housing programs (e.g., LIHTC, HUD, HOME) is an advantage. Characteristics Detail‑oriented and proactive. Able to handle sensitive information with confidentiality and professionalism. Team‑oriented with strong communication and coordination abilities. Responsibilities Assist the Compliance team with preparing, reviewing, and organizing resident files for initial certifications, annual recertifications, and interim recertifications. Maintain accurate and up‑to‑date records in compliance tracking systems and databases. Support the coordination of audits by gathering required documentation and assisting with file reviews. Communicate with property management staff to collect missing documents or clarify compliance‑related issues. Track and log incoming applications, certifications, and correspondence. Assist with the preparation of compliance reports for internal use and external agencies. Schedule and coordinate meetings, trainings, and site visits for the Compliance team. Help manage 504 accommodation requests and ensure proper documentation is maintained. Perform general administrative duties such as filing, data entry, and document organization. Job Details Seniority level: Entry level Employment type: Full‑time Job function: Administrative Industries: Outsourcing and Offshoring Consulting #J-18808-Ljbffr

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