Legal Executive Assistant

4 weeks ago

Santa Rosa, Philippines TALENTMATE Full time

Legal Executive Assistant Join the remote Legal team at ClearDesk as a Legal Executive Assistant. The role supports court scheduling, calendar coordination, document preparation, and client communication. Responsibilities Manage the firm’s e‑services inbox through the Connecticut Judicial Branch website, reviewing and organizing all incoming items (typically around 19 per day). Add new court events, filings, and hearings to the firm calendar, ensuring all details are accurate and conflicts are identified. Review existing calendar entries to check for potential scheduling overlaps, rescheduled events, or cancellations, and resolve conflicts by coordinating directly with defense counsel or other involved parties. File necessary paperwork or requests with the court to formally resolve scheduling conflicts or confirm updated hearing dates. Maintain constant communication with attorneys and team members to ensure everyone is aware of upcoming cases, deadlines, and court appearances. Manage general scheduling support, including attorney conferences, client calls, and internal team meetings. Handle professional phone communications via RingCentral — including answering and returning calls, leaving personalized outgoing messages, and assisting with client inquiries when needed. Collaborate with the team through MS Teams and WhatsApp for updates, quick check‑ins, and escalation of time‑sensitive matters. Organize, label, and store case documents using Filevine, Microsoft Workspace, and OneDrive to ensure easy access and version control. Support filing, document preparation, and general administrative duties to help streamline the office’s daily workflow. Take on special projects or administrative initiatives as assigned, helping improve internal systems or assist with firm growth initiatives. Follow up with attorneys to confirm availability and ensure all court or client commitments are properly reflected in the shared calendar. Communicate professionally with court personnel or opposing counsel when clarification or coordination is required. Report directly to Kali for administrative tasks and escalating issues or scheduling concerns to Matthew as needed. Use VPN access securely to manage activities on the Connecticut Judicial Branch’s website and other court‑related platforms. Qualifications Experience in legal support, court scheduling, or administrative coordination. Proficiency with Microsoft Suite, MS Teams, OneDrive, and legal platforms such as Filevine or court‑related websites. Excellent communication skills via email, phone, and messaging platforms like RingCentral and WhatsApp. Self‑managed, tech‑savvy, and able to work remotely while staying organized and meeting deadlines. Detail‑oriented, proactive, and capable of managing multiple calendars and resolving scheduling conflicts. Problem‑solver who can handle time‑sensitive matters, prepare documents, and provide key administrative support to streamline team operations. Willingness to work in a US time zone and maintain required technical setup (HD webcam, noise‑cancelling headset, 25 Mbps Internet, backup laptop, etc.). Benefits At ClearDesk we offer fair pay, prepaid HMO coverage, growth opportunities with training and feedback, and a remote‑first culture that values your time and expertise. How to Apply Apply now through ClearDesk’s career portal. No fee or payment is required; if requested, please report it. ClearDesk is an equal opportunity employer. #J-18808-Ljbffr

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