Real Estate Transactions Coordinator

Job Postings Summary

Several Administrative Support roles are listed across multiple locations with varying responsibilities, qualifications, and benefits. All postings emphasize administrative tasks, document management, BIR/government compliance, banking coordination, office logistics, and client or vendor support. See each section below for details.

Administrative Support – General Responsibilities (collective)

• Provide administrative support including document management, filing, records handling, and coordination with internal teams and external partners.
• Assist with compliance tasks (e.g., BIR/government requirements, data privacy and labor documentation standards where specified).
• Support banking, invoices, procurement, inventory, and office logistics as needed.
• Maintain confidentiality and accuracy of sensitive company information.
• Prepare reports, statements, and documentation for internal audits or reviews as required.
• Collaborate with cross-functional teams, sometimes in a distributed or remote environment.

Responsibilities and Qualifications by Posting

Post 1: Real Estate Transactions Coordinator / Administrative Support (Makati, Pasig, Caloocan, Taguig, Makati, etc.)

• Responsibilities include BIR compliance, banking coordination, and office administration. Specific tasks include preparing and issuing BIR service invoices, Form 2307, basic bookkeeping, coordinating bank transactions, maintaining bank documents, document management, filing, inventory, and procurement support, and office readiness (CEO/boardsrooms).
• Qualifications generally include a bachelor’s degree, experience in administrative/secretarial roles (preferred), proficiency in Microsoft Office, strong organizational and multitasking abilities, reliability, and willingness to travel (often 100%). Some postings encourage fresh graduates.

Post 2: Administrative Support – HR/Records/Privacy focus (Makati)

• Job requires Bachelor’s degree or equivalent, experience in document handling/archiving/compliance, familiarity with data privacy and Philippine labor docs, discretion with confidential information, and MS Office proficiency. Location: Makati; start ASAP. Tasks include reviewing and categorizing physical PX documents, scanning/digitizing, labeling/indexing for audit readiness, and adherence to internal data governance and handover/BCP standards. Involves coordination with PX, GBS, Compliance; weekly progress reporting.

Post 3: Client Support Associate (Facilities Management – Maintenance & Repair)

• Responsibilities include client communication, QA follow-ups, work order coordination, vendor sourcing/onboarding, and work order processing within defined budgets. Qualifications emphasize exceptional communication, detail-orientation, multitasking, and record-keeping. Benefits include salary package with night differential and weekdays-only work setup.

Post 4: Administrative Support – Insurance / Banking & Policy Ops (Pasig)

• Role summarises policy-related administrative tasks: after-sales support, asset management, premium calculation, monthly statements, policy documentation, and reporting. Required: Bachelor’s degree in business or related field; Excel/Word proficiency; strong communication; willing to be under an agency; 12-month contract with potential for permanent hire.

Post 5: Administrative Support Specialist (Penbrothers client – Makati/Taguig)

• Role supports Sales and Purchasing teams with data entry, price library updates, ERP updates; requires ability to work across time zones; strong communication; 3+ years in administrative/sales support/ops; ERP experience (Profit21 preferred); MS Excel, SharePoint, and Loom familiarity. Benefits highlight global reach, growth opportunities, and employee-centric culture. Hiring process involves AI Interviewer stages; compensation indicated in posting.

Post 6: Administrative Support – IT / Departmental Admin (multiple postings)

• General responsibilities include IT service document handling, budget support, event organization, procurement of IT supplies, and cross-department coordination. Qualifications often call for a bachelor’s degree and experience in IT administration or related fields; strong MS Office skills and ability to manage confidential information.

Post 7: Administrative Support – General (Caloocan/Taguig/Makati)

• Additional postings show similar duties: document processing, filing, budgeting support, travel arrangements, vendor coordination, and IT/departmental support; some specify location and salary ranges (e.g., ₱150,000–₱216,000/year).

Job Types and Benefits

• Full-time; some postings mention fixed-term contracts with potential for permanent hire.
• Benefits occasionally include HMO, government-mandated benefits (SSS, PhilHealth, Pag-IBIG), company events, night differential, and remote or hybrid work setups.

Application and Locations

• Locations cited include Makati, Pasig, Caloocan, Taguig, Manila Area, and other NCR locations.
• Some postings request willingness to travel; others indicate remote or distributed teams depending on client.

Note: Several postings request some form of experience (fresh graduates welcomed on some roles) and emphasize confidentiality, compliance, and document control. Some entries contain non-uniform formatting and boilerplate phrases; this refined summary consolidates the core duties and requirements while preserving the original information without adding new claims.

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