Payroll Administrator

4 weeks ago

Santa Rosa, Philippines BPO company Full time

Davao City, Philippines | Posted on 08/11/2025

We are seeking an experienced Payroll Administrator & Bookkeeper based overseas to provide comprehensive payroll and bookkeeping services for our UK clients. This role requires solid knowledge of UK payroll, taxes, and bookkeeping standards, plus the ability to liaise professionally with UK-based management and employees. There is potential for the role to expand to full-time as business needs grow.

Key Responsibilities

  • Payroll Management
  • Oversee accurate and timely payroll processing for UK-based companies, including calculation of PAYE, National Insurance Contributions (NIC), statutory payments (sick, maternity/paternity), and pension deductions.
  • Prepare and submit all necessary payroll documentation to HMRC, ensuring strict adherence to UK deadlines and compliance requirements.
  • Generate and distribute electronic payslips, P45s, P60s, and other statutory forms for UK employees.
  • Address payroll queries from UK employees and managers promptly.
  • Record and reconcile daily financial transactions (supplier invoices, client receipts, expenses, and bank statements) for UK businesses.
  • Prepare management accounts, work-in-progress (WIP) assessments, and support year-end statutory accounts preparation as per UK financial standards.
  • Ensure data accuracy and integrity, assisting in audit preparation and maintaining robust compliance with UK regulations (including VAT and corporation tax).
  • Compliance & Best Practices
  • Stay updated with UK payroll legislation, accounting standards, and GDPR requirements.
  • Suggest and implement process improvements for efficiency and compliance.
  • Coordinate with client directors, service providers, and external accountants as needed.

Skills & Experience

  • Demonstrable experience managing UK payroll and bookkeeping (practical knowledge of PAYE, NIC, UK pensions, and statutory compliance is essential).
  • Proficiency in UK-relevant accounting/payroll software such as Xero, QuickBooks, Sage, or similar cloud-based platforms.
  • Strong English communication skills and the ability to work independently across international time zones.
  • Attention to detail, analytical skills, and strong organizational abilities handling confidential client data.
Requirements
  • UK-recognised accounting or payroll qualification (AAT, CIPP, ICAEW, or equivalent) is desirable.
  • Previous remote work experience with UK or international clients preferred.
Nice to have:
  • You must be able to deliver services in accordance with UK regulatory requirements and a manner compliant with GDPR for any personal data handled.
  • You may be subject to anti-money laundering regulations depending on the scope of bookkeeping services offered; registration with HMRC is sometimes required for accountancy service providers, even if based outside the UK.
  • You will use secure, cloud-based systems to ensure seamless workflow and client communication.
Working Hours:
  • Part time initially — 25 hours per week, Monday to Friday, 9:30 am – 2:30 pm UK time (potential to progress to full-time as required)
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