Operations Manager

The Operations Manager will be responsible for overseeing and managing the company’s day-to-day operations across Logistics, Purchasing, and Administration . This role ensures that business processes are efficient, compliant, and aligned with the company’s strategic objectives. The Operations Manager will work closely with management to drive operational excellence, cost efficiency, and organizational growth.

Key Responsibilities:

1. Logistics Function

• Monitor repairs and maintenance of company vehicles and delivery vans.
• Approve and oversee daily delivery schedules.
• Manage logistics, transportation, and customer service functions.
• Track quality, quantity, delivery times, transport costs, and efficiency.
• Direct, optimize, and coordinate the full order cycle.
• Resolve delivery-related complaints and operational issues.

2. Purchasing Function

• Approve purchase requisitions and purchase orders.
• Handle costing of landed costs for raw materials, machinery, spare parts, and imports.
• Coordinate with suppliers regarding orders and shipping status.
• Manage importation, shipping schedules, and coordination with forwarders and brokers.
• Approve Indent Order Contracts, international bookings, and duties/taxes computations.
• Develop and implement purchasing strategies, while ensuring supplier reliability.
• Monitor and forecast demand for raw materials and products.

3. Administrative Function

• Oversee maintenance of company facilities and equipment.
• Ensure timely renewal of permits and licenses (e.g., FDA, DOLE, vehicle, electrical, mechanical, elevator, import permits).
• Approve and verify liquidation, reimbursements, and requests for payments.
• Approve cash advances and petty cash expense summaries.
• Monitor and approve monthly utility bills, expenses, and insurance policies.
• Contribute to achieving the company’s operational and strategic objectives.

4. Human Resource Function

• Implement and monitor company policies and programs.
• Direct HR staff in preparing and disseminating employee memoranda.
• Review and recommend compensation packages and benefits.
• Recruit, train, supervise, and appraise employees.
• Address personnel concerns and foster a productive workplace.
• Enhance workforce efficiency through process improvements and effective communication across business units.

5. Other Responsibilities

• Perform additional tasks or special projects assigned by management.

Qualifications

• Bachelor’s degree in Business Management, Industrial Engineering, Supply Chain, or related field.
• Minimum of 2–4 years of progressive experience in operations, with exposure to manufacturing, logistics, purchasing, and HR .
• Strong leadership, organizational, and problem-solving skills.
• Solid knowledge of importation processes, permits, and compliance requirements.
• Proficiency in ERP systems, MS Office, and process improvement methodologies.
• Excellent communication, negotiation, and interpersonal skills.
• Strategic planning and execution
• Cross-functional leadership and decision-making
• Strong financial and cost management skills
• High accountability and results-driven mindset
• Ability to work under pressure and manage multiple priorities

KPIs / Success Measures

• Timeliness and accuracy of logistics and deliveries
• Cost efficiency in purchasing and importation
• Compliance with all permits, licenses, and regulatory requirements
• Employee satisfaction, retention, and performance levels
• Achievement of operational and strategic company goals

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Management, Production, and Administrative
• Industries Manufacturing, Transportation, Logistics, Supply Chain and Storage, and Retail

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