Executive Assistant Urgent

Executive Assistant opportunities (multiple postings) in Metro Manila and nearby areas. Posts include responsibilities, qualifications, benefits, and job types. The description below consolidates the content into structured sections with proper HTML tags.

Executive Assistant – Posting 1

Job Description

Duties and Responsibilities:

• Sets, coordinates, and organizes schedules and appointments with the Executive.
• Maintain, file, and organize documents, including financial documents and contracts, and other confidential documents.
• Perform administrative tasks such as attending meetings as official representative, preparing meeting minutes, and screening calls and meeting requests.
• Ensure files, records, memos, and official documents are secured and routed for transmittal properly.
• Performs other duties as may be assigned from time to time.

Qualifications

• With 2 years relevant experience preferred.
• Proficient with Microsoft Office and other online administrative tools.

Executive Assistant – Posting 2

Job Description

Key Responsibilities:

• Manage scheduling, meetings, and correspondence for the department.
• Assist in organizing events, training sessions, and team activities.
• Act as the first point of contact for visitors, ensuring a hospitable and professional experience.
• Maintain office supplies and coordinate with vendors as needed.
• Prepare reports, presentations, and departmental documents.
• Support team members with daily administrative tasks and special projects.
• Ensure smooth operations within the department through effective coordination and communication.

QUALIFICATION

• Bachelor's degree or diploma in Business Administration, Office Management, or a related field.
• 3 years exp as Executive Assistant, department assistant.
• Strong interpersonal skills with a pleasing personality and a customer-friendly attitude.
• Proficiency in MS Office (Word, Excel, PowerPoint) and other office tools.
• Excellent organizational and multitasking skills.
• Ability to handle confidential information with discretion.
• Professional appearance and a positive demeanor.
• Experience using Microsoft Office; can do reports.

Job Types: Full-time, Permanent

• Health insurance
• Life insurance
• Paid training

Education:

• Bachelor's (Required)

Experience:

• Department Assistant: 2 years (Required)

Executive Assistant – Posting 3

Job Description

Duties include managing executives' calendars, travel arrangements, handling expenses, and supporting HR and administrative tasks; posting includes travel, events, and document handling for Execom/Mancom.

• Manage the President's calendar and activities, including personal business.
• Make travel and accommodation arrangements.
• Accounting-related tasks such as preparation of checks and vouchers, processing of disbursements, cash advances, etc.
• HR-related tasks such as recording of attendance, processing of benefits, etc.
• Preparation and distribution of memos, reports, etc.
• Organize documents and maintain records and databases.
• Take minutes of meetings.
• Participate in planning and implementation of company activities and special projects.
• Provide administrative support to other departments as needed.
• Other tasks as assigned from time to time.

Job Types: Full-time

• Health insurance

Location note:

• Relocation requirement: Mandaluyong City (Required) – reliable commute or relocation planned before starting work.

Experience:

• Executive Assistant: 1 year (Preferred)

Executive Assistant – Posting 4

Job Description

Looking to take your career to the next level? This role supports Outsourcey’s mission to revolutionize global talent expansion. Strong English, 3+ years personal/executive assistant experience, and proficiency in MS Office are expected. Core responsibilities include managing executive schedules, facilitating communication, organizing files, supporting project planning, and maintaining confidentiality.

Core responsibilities:

• Manage executive schedules, prioritize communications, and handle travel arrangements.
• Draft and proofread correspondence.
• Organize files, conduct research, and maintain confidentiality.
• Assist in project planning and execution, coordinating logistics and tracking timelines.
• Cultivate relationships with team members and clients to provide proactive support.

Benefits:

• Competitive salary
• Opportunity to shape HR function in a growing BPO
• Career growth and development opportunities

Application note: Attach CV for confidential chat.

Salary: Up to Php100,000 per month (example from posting)

Executive Assistant – Posting 5

Job Description

Sweet Dynamics Corporation is looking for an Executive Assistant.

Qualifications:

• Bachelor's degree in Business Administration or related field.
• 1+ year of relevant experience.
• Hands-on experience with administrative tasks in fast-paced environments.
• Excellent time management and prioritization skills.

Job Types: Full-time, Permanent

• Free parking
• On-site parking
• Paid training
• Promotion to permanent employee

Executive Assistant – Posting 6

Job Description

• Manage President’s calendar and activities, including personal business.
• Travel and accommodation arrangements.
• Accounting-related tasks like checks, vouchers, and disbursements.
• HR tasks such as attendance and benefits processing.
• Preparation and distribution of memos and reports.
• Organize documents and maintain records.
• Take minutes of meetings.
• Plan and implement company activities and projects.
• Provide admin support to other departments.
• Other tasks as assigned.

Job Types: Full-time, Permanent

Location: Various Metro Manila areas

Executive Assistant – Posting 7

Job Description

Role focuses on high-level administrative support to executives, including calendar management, travel coordination, and meeting preparation; experience in cross-cultural settings and bilingual communication is valued (Japanese-English postings included).

• Provide administrative support to top-level executives.
• Act as liaison between executives, employees, clients, and partners.
• Coordinate meetings and travel; prepare reports and presentations.
• Prepare minutes and support cross-functional meetings.
• HR-related tasks and confidential project handling.

Qualifications:

• Bachelor’s degree in Business Administration or related field.
• 3–5 years of experience as an Executive Assistant or similar role.
• Strong English and Filipino communication skills.
• Proficiency in MS Office; familiarity with ERP (SAP or equivalent) is a plus.
• On-site work requirement in Las Piñas City.

Job Types: Full-time, Permanent

• Company Christmas gift
• Company events
• Free parking
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

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Locations

Various locations including Makati, Taguig, Mandaluyong, Las Piñas, Muntinlupa, and surrounding areas in Metro Manila.

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