Financial Coordinator

The Financial Coordinator (Controller) will take complete ownership of all accounting operations for our custom apparel manufacturing and e-commerce business. This role requires managing complex financial operations across multiple systems including Traverse (accounting), Impress (manufacturing ERP), and hundreds of Shopify stores. The Controller will leverage AI and automation to optimize processes while ensuring 100% accuracy in financial reporting and compliance. Key Focus Areas: Complete financial management and reporting Multi-platform e-commerce reconciliation (hundreds of Shopify stores) Manufacturing cost accounting and job costing Cash flow management and strategic support Team leadership and process optimization AI implementation for accounting automation Financial Management & Reporting Complete Monthly Financial Close - Deliver accurate and timely financial statements within 10 business days Multi-System Data Management - Oversee data flow between Traverse (accounting), Impress (manufacturing ERP), and Shopify platforms Advanced Financial Reporting - Prepare and analyze income statements, cash flow statements, balance sheets, and job costing reports Budget Management - Lead annual budgeting process and provide monthly variance analysis Cash Flow Optimization - Manage cash flow decisions, payment timing, and collections strategy E-commerce Operations Multi-Store Shopify Reconciliation - Reconcile revenue and cash deposits across hundreds of Shopify stores Payment Processing Management - Ensure accurate reconciliation of Shopify Payments, PayPal, and other payment processors Multi-State Sales Tax Management - Comprehensive responsibility for state registration, enrollment, nexus monitoring, tax calculations, and filings Compliance Updates - Stay current with changing state tax laws, rates, and requirements across all jurisdictions Exemption Management - Handle customer tax exemption certificates and maintain compliance documentation Revenue Recognition - Implement proper revenue recognition policies across all sales channels Manufacturing & Cost Accounting Job Costing Analysis - Work with Impress ERP to track production costs and job profitability Inventory Management - Oversee inventory valuation, cycle counting, and cost of goods sold calculations Production Variance Analysis - Analyze material, labor, and overhead variances Vendor Management - Oversee accounts payable processes and vendor relationships Process Optimization & AI Implementation AI-Driven Automation - Gradually implement AI tools to automate bank reconciliations, invoice processing, expense management, and financial reporting processes SOP Development - Create and maintain detailed Standard Operating Procedures for all accounting processes Process Improvement - Continuously identify and implement efficiency improvements Documentation Management - Maintain comprehensive financial process documentation Leadership & Compliance Team Management - Direct supervision of Staff Accountant and any future accounting team members Compliance Oversight - Ensure adherence to GAAP, tax regulations, and internal controls Audit Support - Coordinate and support external audit processes Strategic Support - Provide financial insights to support business decision-making PERFORMANCE OBJECTIVES Quality Standards - 100% accuracy in financial reporting and reconciliations, zero late filings, proactive tax compliance Efficiency Targets - Automate 50% of manual reconciliation processes, reduce month-end close time, implement real-time reporting Leadership Excellence - Mentor Staff Accountant, develop cross-training programs, provide strategic insights Requirements Bachelor's Degree in Accounting, Finance, or related field REQUIRED CPA or International Equivalent strongly preferred Minimum 7-10 years progressive accounting experience with at least 3 years in controller/senior management role Manufacturing/E-commerce Experience - 5 years in manufacturing or e-commerce accounting is NICE TO HAVE Technical Requirements ERP Systems - Advanced experience with Traverse, Impress, NetSuite, or similar integrated ERP systems E-commerce Platforms - Extensive Shopify experience with multi-store management and reconciliation Multi-State Sales Tax - Proven experience with US state sales tax compliance, registrations, and multi-jurisdictional filings Tax Software - Experience with sales tax automation tools (Avalara, TaxJar, or similar) and state filing systems Microsoft Office Suite - Expert level Excel, advanced PowerBI or similar analytics tools AI/Automation Tools - Experience implementing accounting automation and AI solutions Multi-Currency/Multi-Entity - Experience with complex, multi-location financial operations SUCCESS TIMELINE First 30 Days - Complete comprehensive onboarding, review current accounting processes, establish working relationships 60 Days - Take full ownership of monthly financial close, complete process documentation review, establish key performance indicators 90 Days - Assume full responsibility for all accounting operations, complete first budget cycle participation, implement advanced Shopify reconciliation processes Schedule & Availability Full-Time Remote Position - 40+ hours per week Month-End Flexibility - Available for extended hours during month-end close periods Communication Requirements - Responsive during US business hours for urgent matters Technical Setup High-Speed Internet - Reliable internet connection with backup options Professional Workspace - Dedicated, quiet workspace suitable for confidential financial work Security Standards - Ability to implement and maintain cybersecurity best practices Compensation & Benefits Performance Bonuses - Opportunity for quarterly bonuses based on performance metrics Professional Development - Budget for continuing education and professional certifications Equipment Allowance - Company-provided software licenses and equipment stipend #J-18808-Ljbffr