Real Estate Administrative Assistant

Overview Direct message the job poster from ClearDesk. Do you excel at managing details and keeping things organized? This remote role lets you play a key role in real estate transactions while supporting U.S.-based real estate teams in delivering exceptional service to clients. Our story starts with people like you. ClearDesk was built to help U.S. businesses grow by assembling world-class remote teams and managing the entire experience, from recruiting to retention, while empowering remote team members to build meaningful careers. That’s where you come in. The role: Real Estate Virtual Assistant. Imagine being the key player behind the scenes, ensuring everything runs smoothly in the administrative and client support side of real estate transactions. From preparing documents to collaborating with the Transaction Coordinator, you ensure all paperwork is in order and reports are run without a hitch. You keep clients informed after a sale with consistent follow-ups and personalized communication. You’re the team collaborator who supports everyone with ad hoc tasks to keep things moving seamlessly. You do it remotely, as a trusted extension of a top-performing real estate team. What Your Days Might Look Like Provide comprehensive administrative support, including managing emails, calendars, and CRM systems. Assist in document preparation and organization related to real estate transactions. Collaborate with the Transaction Coordinator, run reports (e.g., CMAs), and handle transaction-related duties as needed. Stay in touch with clients and follow up after sales via email to maintain high service standards. Ensure ongoing client engagement through consistent and organized communications. Maintain accurate records of client interactions and transaction information. Oversee and maintain client data in the CRM, ensuring it is accurate and up to date. Regularly update information for both prospects and existing clients. Track and update client birthdays and house anniversaries. Segment client data to send targeted email marketing to the appropriate audience. Work closely with team members to support administrative needs, ensuring smooth communication and workflow. Assist with other operational tasks as needed. Qualifications / What We Think Will Thrive You’ve worked in real estate support or a fast-paced admin role You’re detail-oriented and love bringing structure to complex processes You’re confident using CRMs, spreadsheets, and cloud-based tools You communicate clearly and professionally, both written and verbal You’re tech-savvy, organized, and great at juggling multiple tasks You’re self-managed and thrive in a remote work environment You’re flexible, solutions-focused, and always ready to jump in where needed Social media management experience is a plus You are willing to work in a US time zone schedule You can secure the required technical setup, including: At least a 720p HD webcam A primary internet connection of at least 25 Mbps A backup laptop, backup internet device, and backup power source A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM A backup computer with at least Intel Core i3 and 4 GB RAM Benefits / Why ClearDesk We pay you fairly and on time We provide prepaid HMO coverage for your peace of mind We help you grow with tools, training, and honest feedback We celebrate your wins And above all, we actually care Important Reminders: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, ensure that all communications originate from emails ending in @cleardesk.com or @cleardeskteam.com. Disclaimer: Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications, experience, and current market demand. #J-18808-Ljbffr