
Legal Executive Assistant
3 weeks ago
Job 1: Legal Executive Assistant (Freelance, Remote)
Location: 1600 Pasig City, National Capital Region
Posted 5 days ago
This is a remote position with permanent day shift.
Overview: Virtual Assistant for a legal firm providing administrative support to help the client stay organized and focus on higher-level tasks. The role is remote and part-time at start, with potential progression to full time.
Responsibilities:
- Provide timely and accurate administrative support to the client
- Load and update client information in the Clio portal; create templates from precedents
- Route calls, take messages, and coordinate with other departments as needed
- Data entry to create templates and matters in Clio
- Draft emails and documents; manage correspondences
- Post content on social media as required
- Support general administrative systems and processes; maintain organized files
- Chase settlement letters and perform legal research as needed
- Schedule and coordinate staff meetings; manage calendars and emails
- Respond to service inquiries on social media and liaise with stakeholders
Qualifications:
- 1–2 years of relevant experience in administrative support, preferably in the legal industry
- Experience using Clio software is a MUST
- Strong communication and interpersonal skills; high attention to detail
- Ability to work autonomously and as part of a team
- Social media savvy; good report writing skills; background in minute taking
General tasks:
- Creating templates on Clio; updating client information; data entry and matters creation
- Managing email and calendar; handling calls; organizing documents
Work schedule: 9:00–17:00 AEST; potential to progress to full-time; starting at 30 hours/week; hourly rate AUD 7–8
Job 2: Executive Virtual Assistant – Bookkeeping & Project Coordination (Real Estate & Construction Focus)Type: Part-Time; Location: remote
Overview: A dedicated, full-time style virtual assistant focused on bookkeeping, construction project coordination, and general administrative support. Requires proactive, detail-oriented work with strong QuickBooks experience and familiarity with construction software.
Key Responsibilities:
- Bookkeeping & Finance: QuickBooks for financial records, monthly reconciliations, expense categorization, invoice management, accounts payable/receivable, leadership reports
- Project Management Support: Use Build-A-Trend or similar software to support project updates, timelines, and documentation; coordinate with contractors and vendors; track budgets and deadlines
- Administrative Tasks: Manage email/calendar across time zones, coordinate travel, organize files, create SOPs, track tasks; provide light social media support
- Cross-Business Support: Potentially support admin/bookkeeping for another service-based business; adapt to shifting priorities
Qualifications:
- Strong QuickBooks knowledge; construction or service-industry accounting experience a plus
- Familiarity with project management platforms (Build-A-Trend, Monday.com, Asana, or similar)
- Excellent written and verbal English communication; highly organized with multi-priority management
- Strong work ethic aligned with Filipino cultural values of integrity and reliability
- College degree preferred
Tools You’ll Use:
- QuickBooks; Build-A-Trend or similar project management software
- Google Workspace; Zoom or Google Meet
- Canva or Meta Business Suite (basic social media use)
Note: Be aware that postings may reflect multiple roles; verify position details during application.
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