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Executive Assistant

2 weeks ago

Dasmariñas, Calabarzon, Philippines Klued Full time $40,000 - $80,000 per year

An Executive Assistant (EA) provides high-level administrative support to executives, often acting as the right-hand person to ensure the leader's time, communication, and priorities are managed effectively. Their role goes beyond regular administrative work, as they handle confidential matters, support decision-making, and coordinate across departments.

Here's what an Executive Assistant typically does:

Core Responsibilities

  • Scheduling & Calendar Management: Organizes the executive's meetings, appointments, and travel itineraries, making sure time is used efficiently.
  • Communication Management: Screens calls, emails, and correspondence, sometimes responding on behalf of the executive. Act as the primary point of contact for internal and external stakeholders on behalf of the executive.
  • Meeting Preparation: Prepares agendas, briefing materials, and takes meeting minutes; ensures the executive is well-informed ahead of engagements.
  • Travel Coordination: Books flights, accommodations, and transport, while keeping contingency plans in place.
  • Document Handling: Drafts, edits, and proofreads reports, presentations, and official communications.
  • Confidential Support: Manages sensitive information with discretion, often involving HR, finance, or strategy matters.

Strategic & Managerial Support

  • Gatekeeping: Prioritizes what requires the executive's attention and filters unnecessary distractions.
  • Project Assistance: Helps oversee projects, tracks deadlines, and follows up with teams.
  • Stakeholder Liaison: Acts as the point of contact between the executive and staff, clients, or external partners.
  • Decision Support: Provides research, data, or recommendations to assist with decision-making.

Key Skills Needed

  • Strong organization and time management
  • Excellent communication (written and verbal)
  • Discretion and confidentiality handling
  • Problem-solving and initiative-taking
  • Tech-savviness (calendar tools, communication apps, document software)
  • Ability to work under pressure and adapt quickly

Job Type: Full-time

Benefits:

  • On-site parking
  • Opportunities for promotion
  • Promotion to permanent employee

Experience:

  • Executive Assistant: 1 year (Required)

Language:

  • English (Required)

Work Location: In person