Bookkeeper/ Executive Assistant

3 weeks ago

Dasmariñas, Philippines Remote VA Full time

Bookkeeper/Admin Assistant

Location: Remote

About the Role:

We are looking for a Bookkeeper/Admin Assistant with strong financial expertise and administrative skills. The ideal candidate will have hands-on experience with Netsuite and QuickBooks , along with the ability to handle executive tasks such as scheduling, correspondence, and high-level organizational support.

Key Responsibilities:
  • Bookkeeping & Accounting
    • Maintain accurate financial records, including accounts payable (AP) and accounts receivable (AR) transactions.
    • Process invoices, payments, and expense reports using Netsuite and QuickBooks .
    • Perform bank reconciliations and generate financial reports.
    • Ensure compliance with financial regulations and tax filing deadlines.
  • Executive-Level Support
    • Manage emails, correspondence, and document organization for senior executives.
    • Handle calendar scheduling , appointments, and meeting coordination.
    • Assist with project management and administrative tasks to ensure business efficiency.
    • Conduct industry research and provide summaries to executives for decision-making.
    • Coordinate travel arrangements, expense tracking, and reporting.
Required Qualifications & Skills:
  • Minimum 3+ years of bookkeeping/accounting experience .
  • Proficiency in Netsuite and QuickBooks (Online/Desktop).
  • Experience managing financial statements, reconciliations, and expense tracking .
  • Strong administrative and executive support skills.
  • Highly organized with exceptional attention to detail .
  • Ability to multitask and prioritize in a fast-paced environment.
  • Excellent written and verbal communication skills .
  • Fluent in English (written and spoken).
  • Confidentiality and professionalism in handling sensitive financial and executive matters.
Preferred Qualifications:
  • Prior experience in executive assistance
  • Background in financial reporting or accounting support .
  • Familiarity with other accounting software tools.
  • Strong problem-solving skills and ability to work independently .
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