Executive Assistant

Overview Position: Executive Assistant – Location: Somewhere Manila, National Capital Region, Philippines. Work location: REMOTE. Employment type: Independent Contractor. Work hours: U.S. work hours with some flexibility. Pay range: $1000 - $2000 USD/month (varies based on skill set and experience). Company/Client Overview: A privately held firm managing a large and diverse portfolio of commercial real estate assets across the United States. Our work spans acquisitions, development, leasing, financing, and long-term asset management. Duties and Responsibilities We are hiring a high-performing Executive Assistant to support two senior executives at Innovative Advisory Group. This role blends classic administrative excellence with real estate-specific execution, operational coordination, and lifestyle management. You’ll play a critical role in keeping priorities on track, managing day-to-day communications, and proactively handling business and personal logistics. From site visit planning to inbox triage — your work enables the executives to focus on high-impact decisions and long-term value creation. This is a fast-paced, high-trust position for someone who thrives in dynamic and changing environments and brings professionalism, poise, and proactive thinking to everything they do. Manage complex calendars involving site visits and internal reviews Track deadlines and deliverables across deal flow, development milestones, and transaction closings Prepare meeting agendas, take notes, manage follow-ups, and support reporting Coordinate company travel for business, conferences, and property tours Maintain corporate entity compliance with Government authorities Coordinate company-sponsored events Procure supplies for office, marina and gifts for vendors and team members Personal & Lifestyle Coordination Arrange personal travel, vacations, and reservations Coordinate family schedules, household staff, and family appointments as needed Source gifts, handle personal errands, and manage special events Serve as liaison with personal service providers and vendors Well-Being & Work-Life Rhythm Block and protect time for deep work, travel recovery, and wellness Schedule medical, fitness, or personal care appointments Support meal planning, groceries, or delivery scheduling Monitor weekly bandwidth and help rebalance as needed Tasks To Assign To Executive Assistant Travel and flight coordination, scheduling, ground transportation and flight catering Lodging booking for out of town travel Correspondence with partners and vendors, including coordinating and setting up Teams meetings Vendor, client and team gifts Holiday greeting creation and dissemination Event coordination: Day at the Races, Christmas Parties, charitable events Ordering of supplies for office and Intrepid Landing Maintain company directory and contact list Maintain Corporate entity listing and Secretary of State compliance Meeting agendas Voting on investment proxy requests Minimum Requirements Language: Excellent English communication skills Education: Bachelor's Degree (ideally) Experience: 4+ years of related experience Industry: Real Estate/Property Industry Qualifications 4+ years supporting senior executives (real estate or financial services preferred) Experience working with or adjacent to real estate professionals, investors, or operators Tech-savvy with Office 365, Teams, DocuSign, and Entrata Creating SOPs Excellent written and verbal communication Strong organizational skills and follow-through Ideal Candidate Discreet, trustworthy, and incredibly organized Unshakable under pressure and calm in fast-moving environments Proactive — solves problems before they show up Excellent communicator across email, calls, and internal notes Able to move seamlessly between professional and personal support Preferred Experience Familiarity with real estate financing, lease administration, or transaction timelines Experience supporting founders, managing partners, or family offices Comfortable interfacing with vendors, lenders, and high-net-worth stakeholders Why This Role? You’ll be a key force behind two high-performing leaders responsible for managing and growing a significant commercial real estate portfolio. Your work will directly impact operational clarity and personal bandwidth — giving them the space to focus on what moves the portfolio forward. #J-18808-Ljbffr