Office Programs Coordinator

Administrative Support

Location: Makati, National Capital Region ₱ - ₱ Y Training and Marketing Professionals Inc.

Posted today

Job Description

URGENT HIRING

Training and Marketing Professionals, Inc. (TMPI) is looking for a Administrative Support - Hybrid Work Set-Up

Job Responsibilities

• To support Pfizer Philippines' People Experience (PX) team in ensuring regulatory, compliance, and business continuity planning (BCP) requirements are met through the clean-up, digitization, and secure archiving of critical employee documents. This initiative will cover records of 508 employees across 19 functions and aims to strengthen operational integrity, reduce audit risks, and free up PX resources for strategic priorities.

SKILLS & QUALIFICATIONS:

• Bachelor's degree or equivalent experience in HR, Records Management, Business Administration, or related fields.
• Experience in document handling, archiving, or compliance work preferred.
• Familiarity with data privacy and labor documentation standards in the Philippines.
• Detail-oriented, organized, and able to handle confidential information with discretion.
• Proficient in Microsoft Office and document scanning tools.
• Willing to work in a hybrid set-up in Rockwell, Makati

JOB DESCRIPTION:

• Review and categorize physical PX documents (e.g., 201 files, policies, records) across multiple floors.
• Identify missing or misfiled records and flag inconsistencies.
• Scan and digitize documents using approved tools and formats.
• Label and index files for easy retrieval and compliance tracking.
• Ensure secure transfer and storage of digital files in centralized systems.
• Follow Pfizer's internal data governance protocols.
• Ensure alignment with GWE handover requirements and BCP standards.
• Assist in preparing documentation for internal audits or legal reviews.
• Coordinate with PX, GBS, and Compliance teams for updates and clarifications.
• Provide weekly progress reports and flag risks or delays.

HOW TO APPLY?

Please submit your updated resume via email: or

Email Subject Format: Administrative Support Applicant: Last Name, First Name

Job Type: Fixed term
Contract length: 6 months

• Company Christmas gift
• Company events

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you willing to start ASAP?

Education:

• Bachelor's (Required)

Experience:

• handling government services: 1 year (Preferred)
• HR Admin: 1 year (Preferred)
• Handling labor laws and company policies: 1 year (Required)
• Admin Support: 1 year (Preferred)
• Document handling, archiving, or compliance work: 1 year (Required)
• Microsoft Office and document scanning tools: 1 year (Required)

Willingness to travel:

• 75% (Required)

Administrative Support

Location: Caloocan City, National Capital Region ₱ - ₱ Y Hankook Industrial Sales Company

Posted today

Job Description

Duties and Responsibilities:

• Maintaining files and records
• Email and other communication tools
• Drafting and proofreading emails, letters, and other documents
• Receiving and sending correspondence
• Encoding
• Word processing
• Spreadsheets
• Ability to address potential issues

Skills Required:

• Flexible and Adaptable
• Willing to Learn and a Quick Learner
• Organize
• Excellent communication and Understanding Skills
• Time management Skills
• Computer Literate (MS Office)
• Basic Editing Skills

Qualifications:

College Level, Undergraduate, Fresh Graduate

With basic knowledge in the office workplace is preferred

Has excellent attention to details

Administrative Support

Location: Pasig City, National Capital Region ₱ - ₱ Y Paramount Life and General Insurance Corporation

Posted today

Job Description

JOB SUMMARY:

To ensure efficient servicing of our agents & client\'s needs in policy issuance and other documentation through and orderly, well organized and timely system of recording and encoding of all policy information.

ROLES & RESONSIBILITIES:

• Provided needed After Sales Support to the agents and clients
• Safekeeping of company properties such as fixed assets, accountable forms, and office supplies
• Compute premium and other policy chargers
• Prepare Monthly Statement of Accounts to Agents/Clients
• Prepare policy, endorsements and other related documentation
• To provide timely and accurate submissions of assigned reports

SKILLS & QUALIFICATIONS:

• Graduate of any 4 year business course
• Have and experience in insurance is an advantage but not a requirement
• Computer literate and is well versed in Excel and Word
• Must have a good communication skills

OTHER REQUIREMENTS:

• Willing to be under agency
• Available as soon as possible

Job Types: Full-time, Fixed term, Fresh graduate

Contract length: 12 months

• Promotion to permanent employee

Administrative Support

Location: Makati

Job Type: Full time

Key Responsibilities:

BIR & Government Compliance

• Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.
• Handle basic bookkeeping tasks for proper recording of financial transactions.
• Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

Banking Coordination

• Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.
• Coordinate with bank officers to update and maintain required bank documents and account compliance.
• Monitor and maintain accurate records of all banking activities.

Business Document Management

• Ensure proper filing, organization, and safekeeping of critical business documents.
• Maintain a reliable document tracking system for easy access and audit readiness.
• Uphold confidentiality and integrity of sensitive company records.

Office Administration & Logistics

• File and organize receipts and payment records for accounting and audit purposes.
• Monitor and maintain inventory of office supplies; ensure timely replenishment.
• Oversee daily office needs, including cleanliness and readiness of the CEO\'s office and conference room.
• Submit purchase requests and coordinate procurement for office requirements.
• Provide logistical and administrative support during internal and external activities.

Qualifications

• Must be a graduate of any Bachelor\'s Degree.
• At least has OJT / Internship experience during academic years (finance, accounting, admin, or related functions preferred).
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal and communication skills.
• Detail-oriented, organized, and able to handle sensitive information with confidentiality.

Administrative Support

Location: Makati, National Capital Region ₱ - ₱ Y Hankook Industrial Sales Company

Posted today

Job Description

Duties and Responsibilities:

• Maintaining files and records
• Email and other communication tools
• Drafting and proofreading emails, letters, and other documents
• Receiving and sending correspondence
• Encoding
• Word processing
• Spreadsheets
• Ability to address potential issues

Skills Required:

• Flexible and Adaptable
• Willing to Learn and a Quick Learner
• Organize
• Excellent communication and Understanding Skills
• Time management Skills
• Computer Literate (MS Office)
• Basic Editing Skills

Qualifications:

College Level, Undergraduate, Fresh Graduate

With basic knowledge in the office workplace is preferred

Has excellent attention to details

Administrative Support

Posted today

Job Description

Job Summary:
We are looking for an organized and detail-oriented Administrative Assistant to support our team. The main responsibilities include scanning and organizing files, preparing materials for onboarding, and assisting in the preparation of company IDs. This role is vital in ensuring smooth administrative operations.

Key Responsibilities:

• Scan, organize, and maintain physical and digital files.
• Prepare onboarding materials, specifically company IDs, for new employees.
• Assist in administrative tasks and provide support to the Compensation and benefit and Talent Acquisition Team.
• Edit pictures and documents as needed for company use.
• Operate office equipment and perform basic IT-related tasks as required.

Qualifications:

• Associate degree in Information Technology or related field.
• Proficient in basic computer operations (MS Office, email, file management).
• Knowledgeable in photo editing software/tools.
• Organized, detail-oriented, and able to work with minimal supervision.
• Willing to work in an administrative support role.
• Willing to be assigned at Cargohaus Building, Brgy. Vitalez, NAIA Complex, Parañaque City.

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