Admin & Operations Coordinator
4 weeks ago
Training and Marketing Professionals, Inc. (TMPI) is looking for an Administrative Support - Hybrid Work Set-Up
Job Responsibilities:
- To support Pfizer Philippines' People Experience (PX) team in ensuring regulatory, compliance, and business continuity planning (BCP) requirements are met through the clean-up, digitization, and secure archiving of critical employee documents.
 
SKILLS & QUALIFICATIONS:
- Bachelor's degree or equivalent experience in HR, Records Management, Business Administration, or related fields.
 - Experience in document handling, archiving, or compliance work preferred.
 - Familiarity with data privacy and labor documentation standards in the Philippines.
 - Detail-oriented, organized, and able to handle confidential information with discretion.
 - Proficient in Microsoft Office and document scanning tools.
 - Willing to work in a hybrid set-up in Rockwell, Makati
 
JOB DESCRIPTION:
- Review and categorize physical PX documents (e.g., 201 files, policies, records) across multiple floors.
 - Identify missing or misfiled records and flag inconsistencies.
 - Scan and digitize documents using approved tools and formats.
 - Label and index files for easy retrieval and compliance tracking.
 - Ensure secure transfer and storage of digital files in centralized systems.
 - Follow Pfizer's internal data governance protocols.
 - Ensure alignment with GWE handover requirements and BCP standards.
 - Assist in preparing documentation for internal audits or legal reviews.
 - Coordinate with PX, GBS, and Compliance teams for updates and clarifications.
 - Provide weekly progress reports and flag risks or delays.
 
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