Admin & Operations Coordinator

4 weeks ago


Oriental Mindoro Philippines Buscojobs Full time

Training and Marketing Professionals, Inc. (TMPI) is looking for an Administrative Support - Hybrid Work Set-Up

Job Responsibilities:

  • To support Pfizer Philippines' People Experience (PX) team in ensuring regulatory, compliance, and business continuity planning (BCP) requirements are met through the clean-up, digitization, and secure archiving of critical employee documents.

SKILLS & QUALIFICATIONS:

  • Bachelor's degree or equivalent experience in HR, Records Management, Business Administration, or related fields.
  • Experience in document handling, archiving, or compliance work preferred.
  • Familiarity with data privacy and labor documentation standards in the Philippines.
  • Detail-oriented, organized, and able to handle confidential information with discretion.
  • Proficient in Microsoft Office and document scanning tools.
  • Willing to work in a hybrid set-up in Rockwell, Makati

JOB DESCRIPTION:

  • Review and categorize physical PX documents (e.g., 201 files, policies, records) across multiple floors.
  • Identify missing or misfiled records and flag inconsistencies.
  • Scan and digitize documents using approved tools and formats.
  • Label and index files for easy retrieval and compliance tracking.
  • Ensure secure transfer and storage of digital files in centralized systems.
  • Follow Pfizer's internal data governance protocols.
  • Ensure alignment with GWE handover requirements and BCP standards.
  • Assist in preparing documentation for internal audits or legal reviews.
  • Coordinate with PX, GBS, and Compliance teams for updates and clarifications.
  • Provide weekly progress reports and flag risks or delays.
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