Facilities and Administration Team Leader

Facilities and Administration Team Leader Job Title: Facilities and Administration Team Leader Location: Cebu, Philippines Job Summary The Facilities and Administration Team Leader is responsible for overseeing the efficient operation and management of the facilities and administrative functions within the Cebu Site. This role involves ensuring a safe, well-maintained, and functional work environment for all employees, managing administrative services, and leading a team to achieve operational excellence. The ideal candidate should be willing to relocate to Cebu, Philippines. Key Responsibilities Facilities Management Oversee the daily operations of the facilities, ensuring they are well-maintained, safe, and functional. Coordinate maintenance and repairs of the building, equipment, and systems. Manage relationships with vendors and service providers to ensure quality services and timely responses to facility needs. Implement and monitor safety and security protocols to protect employees and property. Plan and manage space allocation and layout for efficient use of office space. Administrative Services Supervise the administrative team to ensure efficient and effective support services. Oversee office management functions, including supplies procurement, mail distribution, and reception services. Develop and implement administrative policies and procedures to enhance operational efficiency. Manage budgets and expenses related to facilities and administrative functions. Ensure compliance with local regulations and standards related to facilities and workplace safety. Lead, mentor, and develop a team of facilities and administrative staff, providing guidance and support to achieve team objectives. Conduct regular performance evaluations and provide feedback to team members. Foster a positive and collaborative work environment, promoting teamwork and continuous improvement. Coordinate training and development programs for team members to enhance their skills and knowledge. Project Management Plan and execute facilities-related projects, such as office renovations, relocations, and upgrades. Ensure projects are completed on time, within budget, and to the required quality standards. Communicate project progress and updates to stakeholders and senior management. Crisis Management Develop and implement emergency response plans for the organization. Coordinate with relevant authorities and agencies in case of emergencies. Ensure the organization is prepared to handle crises effectively and efficiently. Qualifications Bachelors degree in Facilities Management, Business Administration, or a related field. Minimum of 5 years of experience in facilities management and administration, with at least 2 years in a supervisory or leadership role. (This is waived for IJP) Strong understanding of facilities operations, maintenance, and safety regulations. Excellent organizational and project management skills. Strong leadership and team management abilities. Proficient in Microsoft Office Suite and facilities management software. Excellent communication and interpersonal skills. Ability to multitask and prioritize tasks in a fast-paced environment. Willingness to relocate to Cebu, Philippines. Preferred Qualifications Experience in managing facilities for a large organization. Knowledge of local regulations and standards related to facilities and workplace safety. Working Conditions This position is based in Cebu, Philippines, and requires relocation. The role may require occasional travel for meetings, inspections, and project management. The role may involve working outside regular business hours to address emergencies or complete projects. #J-18808-Ljbffr