Real Estate Project Coordinator

2 weeks ago

Sorsogon City, Philippines Winning Assistants LLC Full time

Operations & Project Coordinator – Real Estate / Land Development Position Type: Full-Time Work Hours: 9:00 AM – 5:00 PM MST Work Days: Monday to Friday About the Company We are a premier real estate development firm specializing in powered land and data center infrastructure projects across the United States. We identify, acquire, and manage high‑potential properties designed to meet the growing needs of modern power and connectivity demands. Our mission is to streamline the path from opportunity to operation — ensuring every project is executed efficiently, compliantly, and strategically. Role Overview We’re seeking three highly organized, forward‑thinking Virtual Assistants to support our operations across multiple powered land and data center development projects. These individuals will play a critical role in keeping the team organized, ensuring smooth deal flow, and centralizing all project data, documents, and updates. Responsibilities Track all active and potential property opportunities. Ensure all property data and documents are current and accurate. Create and manage secure data rooms for each property. Organize ownership documents, site control agreements, LOIs, utility data, and engineering files. Maintain and update project timelines; track key milestones, deliverables, and outstanding tasks. Research local permitting, inspection, and regulatory requirements; track compliance steps and ensure completion. Maintain organized summaries of potential acquisitions, highlighting pros/cons, risk factors, and cost comparisons. Track budgets, outstanding expenses, and financial projections. Input property data, documents, and updates into a CRM or shared dashboard (e.g., Airtable, Notion, Monday.com). Qualifications and Experience Must be fluent in spoken and written English. Previous experience as a Virtual Assistant or Operations Coordinator is required. Experience in real estate, land development, or construction management strongly preferred. Background in construction management, land development, real estate, or utilities preferred. Familiarity with Google Workspace, Airtable, Notion, HubSpot, or Monday.com is a plus. Understanding of electrical power, load applications, or utility coordination is a strong advantage. Must be able to submit an NBI Clearance or Local Police Clearance if requested. Must not have concurrent clients during required work hours. Must be available for video meetings with the camera on. Must provide a short video introduction as part of the application. Must maintain a quiet, professional environment for video calls. Essential Skills Highly organized, detail‑oriented, and proactive. Comfortable managing multiple projects with minimal supervision. Excellent written and verbal English communication skills. High sense of urgency – completes tasks quickly and accurately. Dependable, accountable, and solutions‑driven. To apply, please submit your resume along with a short video introduction. We look forward to working with a dedicated Virtual Assistant who can support our dynamic project team. #J-18808-Ljbffr

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