Executive Assistant to the CEO

1 day ago

Mandaluyong, Philippines Unified Global Full time

Overview

Executive Assistant to the CEO (Night Shift)

Direct message the job poster from Unified Global

Recruitment Consultant | Connecting Top Accounting Professionals with cutting-edge industries | Work from Home opportunities

Company Description

Face the future with Unified Global

As Silicon Valley’s #1 Consultancy Firm, Unified Global delivers transformative solutions to businesses worldwide. Our Global Support Team specializes in accounting, bookkeeping, financial planning, taxation, and more. With over 30 years of experience, we empower businesses of all sizes to meet and exceed their goals.

Key Responsibilities
  • Content Creation
    • Completing application information for grants and other funding or partnership requirements
    • Creating or updating company marketing materials - pitch decks, etc using branding template and guidelines
    • Write blogs and other thought pieces for company
    • Maintain company LinkedIn, professional content
  • Communications
    • Creating user communications, newsletter, announcements, scheduling through (Customer.io or other tool)
    • Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
    • Build out email workflows leveraging CRM platforms like Customer.io or Hubspot
  • Social Media
    • Performing minor website posting or updates
    • Creating social media content and scheduling through posting multi posting platform (such as Buffer)
    • Scheduling
    • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
    • Scheduling and preparing for webinars and other company sponsored or participating events
    • Schedule interviews and follow ups
  • Other Activities
    • Write procedures documents for critical processes with the help of leadership team
    • Leverage AI tools to build out draft communications or research.
    • Complete competitive research and build out draft reports
Qualifications
  • Bachelor’s degree in Business Administration, Communications, or any related course
  • Professional certifications like Certified Administrative Professional (CAP) or Executive Assistant Certificate is a plus
  • With 3 to 7+ years of experience as an executive assistant or in a similar administrative role
  • Experience supporting C-level executives or senior management is highly valued
  • Familiarity with managing complex calendars, travel arrangements, and confidential communications.
  • Experience with project management or special initiatives is an advantage
  • Excellent organizational and time-management skills.
  • Strong communication skills (written and verbal).
  • High level of discretion and confidentiality.
  • Proficiency with office software (Microsoft Office Suite, Google Workspace).
  • Ability to prioritize tasks and work independently
  • Flexibility and adaptability to shifting priorities.
  • Problem-solving and proactive mindset
System requirements
  • Computer Processor: At least i5, 8th generation for both primary and back up computers
  • Computer Memory/RAM: At least 8.00 GB for both primary and back up computers
  • Computer OS: Windows or Mac
  • MS Office License
  • Internet speed must be running on a 20+ Mbps wired plan (at least 10 Mbps for back up)
Employment details
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: Professional Services

Note: This description consolidates information from multiple postings within the original text and retains the essential job content. It does not include extraneous location/date fragments from the broader listing.

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