Recruitment & Admin Coordinator

2 weeks ago

Mandaue, Philippines Toronto Film School Full time

We're a fast-growing performance marketing agency that manages tens of millions per month in direct-response ad spending for awesome direct-to-consumer brands.

We work with disruptive brands, and big budgets, and make crazy ideas come to life

Our model is built upon the core values ofAlignment and Transparency, which means that, unlike traditional agencies that win by charging huge retainers, Pilothouse wins by delivering huge results.

Alongside our team of180+ membersspanning Media Buyers, Copywriters, Content Managers, Landing Page Developers, Content Creators, Email & SMS Coordinators, CGC & Influencer Managers, we need aRecruitment & Admin Coordinator (on a 6 month contract basis)to support seamless hiring and People & Culture operations and work alongside an amazing team.

REQUIREMENTS:

  • 2+ years of HR coordination, recruitment support, or administrative experience.
  • Experience working with remote or distributed teams is a strong asset.
  • Proficiency in Google Workspace, Slack, and common HRIS/ATS systems.
  • Must be able to workPacific Standard Time (PST) or Eastern Standard Time (EST) for collaboration.

ESSENTIAL QUALITIES:

  • Highly organized with excellent time management and prioritization skills.
  • Strong written communication and scheduling abilities.
  • Accuracy and confidence with data entry, reporting, and HR systems.
  • Proactive, solutions-oriented, and comfortable handling confidential information.
  • Ability to multitask in a fast-paced, remote-first environment.

THE DAY-TO-DAY:

  • Support the full recruitment cycle (posting roles, sourcing, screening, scheduling interviews, preparing offers).
  • Ensure smooth onboarding logistics (welcome emails, access setup, first-day coordination).
  • Maintain HRIS/ATS records with high accuracy and compliance.
  • Manage internal P&C support tickets and IT coordination for onboarding/offboarding.
  • Track and file offer letters, benefits forms, and policy acknowledgments.

ABOUT THE POSITION

This role ispivotalin ensuring our People & Culture operations run smoothly across global teams. You’ll be ensuring candidates and employees have a seamless experience. Whether you’re scheduling interviews, maintaining records, or supporting onboarding, your work will directly impact our growing team.

We’re looking for someone who thrives in aremote, fast-paced environment, loves problem-solving, and enjoys working with people across different time zones. If you’re detail-oriented, proactive, and passionate about HR and recruitment, we’d love to hear from you

ABOUT PILOTHOUSE

We are focused on building a team ofhustlerswho are passionate about theDirect-To-Consumer spaceand eager to learn and grow. We push each other to do awesome work and encourage team members to bring even the wildest ideas forward.

Team culture is everything at Pilothouse. You’ll work with a team that has decades of marketing experience—people who want to learn from you just as much as you’ll learn from them.

APPLICATION INSTRUCTIONS – Friendly hint – don’t miss this part ;)

Along with your resume, please submit acover letterand a brief explanation of why you’re interested in this role.

Feel free to include an example of how you’ve improved recruitment or HR processes in the past.

We appreciate your time and thank all applicants for their interest, but we will only be responding to shortlisted applicants.

BENEFITS

Perks for our online team members:

  • Fun virtual events—we host company events to focus on fun and growth
  • Casual dress
  • Work from home
  • Flexible work schedule
#J-18808-Ljbffr

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