Executive Assistant URGENT

4 days ago

Makati, Philippines ACUHERB MARKETING INT'L CORPORATION Full time

QUALIFICATIONS

  • At least 2 - 3 years’ experience as Executive Assistant or Managerial Role;
  • Diploma with courses related to Bachelor’s or Master’s Degree in Business Administration, Marketing, Accountancy, Finance, and Management, Operations Management or other business-related courses;
  • Experience in management and Pharmaceutical may be advantageous;
  • Will be office based and travel;
  • Knowledge of data analysis and report writing;
  • The ability to understand, follow, recommend and create company policies and procedures related to the line of job;
  • Eager to learn and work together with other departments in the company;
  • Has expertise in the creation and implementation of policies and procedures, corrective action plan in relation to operation improvements;
  • Possess strong leadership skills, people-person, and critical-thinker, problem-solving abilities, analytical skills, mathematical skills and creative thinking skills;
  • Proactive, detail-oriented, organized, accurate, and can work with minimum supervision, can follow standard procedure and decision making;
  • Excellent verbal, copywriting and business-writing communication skills;
  • Proficiency in Microsoft Office Software, Excellent MS Excel or administrative system is an advantage;
  • Ability to multitask and sound comprehension with obedience to instructions;
  • Positive working attitude and observing professionalism at all times that embodied the company’s vision and mission;
  • Cope well under pressure and time management;
RESPONSIBILITIES
  • Fulfills tasks set out by the Management, specifically from the office of the Chairman/CEO;
  • Follows the company rules, regulations and guidelines;
  • Support and assist the Chairman/CEO in terms of calendar, appointment, arranges domestic and international travel, organization of meetings, documentation, event preparation, team coordination, correspondences, legal document process, minutes of the meetings, business trips and other tasks in relation
  • Create and maintain an effective filing management system for all documents, records, expenses and reports for the Chairman/CEO;
  • Directly coordinates with the company heads and managers regarding business related matters as delegated by the Chairman/CEO such as, but not limited to the following;
  • Monitor and follow up committed deliverables; serve as a point of contact between CEO & internation//external stakeholders
  • Securing pertinent documents or requirements related to business matters as authorized by the Chairman/CEO;
  • Manage and protect confidential files of the Chairman/CEO;
  • Organize and update files/ legal documents of the Chairman/CEO;
  • Handles special projects that may be assigned from time to time;
  • Performs any tasks or work required by the Chairman/CEO.
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