Purchasing Coordinator

4 weeks ago

Pampanga Philippines dnata Travel Inc. Full time

Summary

The Purchasing Coordinator role is supporting the procurement process by assisting with sourcing suppliers, managing purchase orders, and ensuring timely delivery of goods and services. It is also responsible for building strong alliances with key suppliers, negotiating best value and delivering improved outcomes for the business, whilst at all times maintaining the integrity of the service.

Duties and Responsibilities
  • Work with business stakeholders to procure products & services at the budgeted/target price point
  • Negotiate the best deal for pricing and supply contracts
  • Ensure that the products and supplies are fit for purpose
  • Setup product SKU information into relevant systems to facilitate stakeholder purchase requisitions
  • Ensure suppliers’ timely delivery of goods
  • Manage complaints & problems arising from purchasing services and resolve them
  • Create and maintain good relationships with vendors/suppliers
  • Take on board product feedback from stakeholders and assist in its resolution
  • Explore potential sources of supply and identify suitable substitutes or alternative sources of supply for urgent requests and future requirement
  • Make professional decisions in a fast-paced environment
  • Maintain records of purchases, pricing, and other important data
  • Review and analyse vendors, supply, and price options
  • Maintain and update list of suppliers and their qualifications, delivery times, and potential future development
  • Work with team members and HOD Supply Chain to complete duties as needed
  • Ensure compliance with all workplace safety, security, and health policies and procedure
  • Have complete understanding of and adhere to dnata catering policies and procedures
  • Provide a strategic, efficient and flexible procurement service which will deliver optimum value for money, cost savings and best quality of service
  • Perform any ad-hoc duties as assigned by the reporting manager or department head
Requirements
  • Work as one team to a common goal across the business with stakeholders
  • Excellent time management with the ability to prioritise high workload
  • Effective communication and ability to articulate information
  • Demonstrated experience in competitive tender processes
  • Experience working in the airline and or catering industry preferred
  • Ability to adapt, develop and maintain internal & external relationships
  • Demonstrated understanding of Procure to Pay processes, policies and systems
  • Ability to build rapport with team members across the company hierarchy
  • Strong computer skills, including Microsoft office suite with Outlook, Word and MS Teams
  • Advanced Excel – build base data tables and use it to create pivot tables, graphs; utilize formulas
  • Confident approach and ability to work with minimal supervision
  • Experience working in the airline and/or catering industry preferred
  • Experience working with SAP, Scanmarket, Suplari
  • Basic PowerBi skills to use PowerBi to understand data and update views
  • Demonstrated experience in RFx processes
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