Accounts Receivable/Accounts Payable

4 weeks ago

Makati, Philippines Asia Peopleworks Inc. Full time

The AP Analysts are expected to handle the following responsibilities:

  • Manage the full accounts payable invoice processing function, ensuring invoices are correctly submitted and processed within the agreed turnaround time.
  • Ensure vendor compliance by verifying submission of complete and accurate documentation.
  • Verify and recognize applicable WHT and VAT as reflected in submitted invoices.
  • Ensure accuracy of financial data associated with processed invoices.
  • Coordinate with the master data team regarding discrepancies between invoice and system vendor details.
  • Investigate and resolve processing issues, creating long-term solutions to prevent recurrence.
  • Maintain compliance with internal policies to minimize operational risks.
  • Provide audit support, including documentation and Service Level Agreement (SLA) compliance.
  • Willing to work in Pasay
  • Conduct customer calls to remind on past due invoices and collect payments.
  • Receive inbound calls to provide payment and account history information to the customers.
  • Send collection reminder/dunning letters and statement of account.
  • Perform customer balance reconciliation either through face to face or by phone.
  • Analyze root cause of invoice not paid and completing back-ups if needed.
  • Schedule itinerary for collection follow-up and invoice submission to thecustomers.
  • Identify bank credits and prepare Official Receipt transmittal for customerpayment allocation.
  • Coordinate with EI Services and/or Portfolio/Contract Team for client’s disputes on repairs and maintenance.
  • Prepare invoice adjustment requests for credit memo or debit memo tocorrect invoices and route documents for approval.
  • Prepare invoice write-off proposal for accounts determined uncollectible andnot for legal.
  • Provide necessary documents and schedules for internal and external audit.
  • Willing to assign at Alabang

Requirements:

  • Bachelor’s degree in accounting, Finance, Business Administration, or a related field
  • Open to fresh graduate
  • At least 1 years of experience in accounts receivable and/or accounts payable
  • Experience with invoice processing, billing, collections, and vendor payments
  • Background in handling reconciliations, accruals, and journal entries
  • Proficient in accounting systems (e.g., SAP, Oracle, QuickBooks, or similar ERP)
  • Knowledge of GAAP or local accounting standards
  • Familiarity with BIR compliance and tax forms (e.g., Form 2307, VAT filing)
  • Strong attention to detail and high level of accuracy
  • Ability to work well with vendors, clients, and cross-functional teams
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