Executive Operations Partner

7 days ago

Zamboanga City, Philippines Somewhere Full time

Executive Operations Partner (Executive Assistant) - Location: Somewhere Manila, National Capital Region, Philippines (Remote) Work Hours: 6pm-10:30pm Manila time (Remaining 4-5 hours scheduled at candidate’s discretion to complete an 8-hour workday) Pay Range: $1500 - $2000 USD/month (varies based on skill set and experience level) Type of Contract: Independent Contractor Company/Client Overview At Demand.io, we operate on a different model. We are a studio, not a factory. For 15+ years, we've been independent and founder-led, which allows us to focus on building systems people can trust. Our small, elite team works like a Special Forces unit, and our entire company runs on a proprietary AI Operating System that enables autonomy and alignment. The Mission Your mission is to be the CEO’s direct force-multiplier. You will own and execute a wide range of operational and administrative tasks with ownership and intelligence, upholding critical day-to-day operations from the CEO. We are not looking for a task-taker who requires constant direction. We are looking for a high-caliber partner with the intellect and agency to operate with leadership thinking, solve problems proactively, and deliver results without needing constant instructions or corrections. Duties And Responsibilities Recruitment Operations Schedule interviews, coordinate calendars, and track recruitment pipelines in Notion Ensure smooth communication between CEO, recruiting lead, and candidates Follow up on actions and feedback Executive Support Assist CEO with one-on-ones (meeting prep, transcription, follow-ups) Manage internal systems (Google Drive, Dropbox, Notion) Team Coordination Delegate tasks to senior VAs in the Philippines (no direct reports) Support discipline and efficiency in VA team operations Technical Operations Comfortable with AI tools (ChatGPT, Google Gemini, Anthropic Cloud) Able to learn new systems quickly; Notion experience preferred Minimum Requirements Language requirement: Excellent English Communication Skills Education: Bachelor's Degree (ideally) Experience: 5+ years of related experience Executive Assistant - required Recruitment exposure - preferred but not required Project management/Operations Management - a strong plus Skills & Traits: Proactive, independent, hands‑on “doer” High ability to learn new systems and absorb processes quickly Tech- and AI‑savvy Excellent English (C2 proficiency) Mindset: Critical thinker, comfortable with ambiguity Can make decisions without constant oversight Technical Requirements: Systems: Notion (BIG PLUS), Gmail (mail merge), Google Calendar, Google Drive, Dropbox AI Tools: ChatGPT, Google Gemini, Anthropic Cloud Seniority Level Mid‑Senior level Employment Type Full‑time Job Function Management and Manufacturing Industries Staffing and Recruiting #J-18808-Ljbffr

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