Administrative Specialist/Assistant

4 days ago


Quezon City, Philippines Direc Business Technologies Inc. Full time

Responsibilities

  • Provide office administrative services by implementing administrative systems, procedures, and policies, and monitoring projects
  • Manage corporate facilities, telecommunications, assets, fleet and logistics
  • Assist in administrative and clerical duties such as word processing, maintaining filing and record systems, data management
  • Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures
  • Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Completes operational requirements by scheduling and assigning administrative projects; expediting work results
  • Provides information to employees, visitors and clients by answering questions and requests
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations as needed
  • Help in the employee activities and company event management
  • Assist in the company's purchasing transactions
  • Contributes to team effort by accomplishing related results as needed
Qualifications
  • At least a year of working experience in an Administrative Assistant role
  • A graduate of a Bachelor's degree in Business or Office Management, Entrepreneurship and any equivalent courses
  • Proficient in computer software programs, such as Microsoft Office applications, CRM, HRIS, and other project management tools
  • Desire to be proactive and create a positive experience for others
  • Can work with minimal supervision
  • Attention to detail
  • Able to manage time well
  • Willingness to go above and beyond the call of duty
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